Software and migrations
Xero setup and migration
Xero is the platform most Hong Kong companies already use. We configure a new file or move an existing one across, with the chart of accounts, HKD bank feeds and history carried over cleanly, and multi-currency set up for businesses trading in USD or RMB alongside Hong Kong dollars.
Migration checklist
Illustrative client · August 2026
HKD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
Xero for the Hong Kong market
Xero is one of the two platforms most commonly used by companies here, alongside QuickBooks Online. A new file is configured with a chart of accounts and tracking categories built for how you report, whether that is by entity, department or project, and bank feeds connect to Hong Kong and international accounts alike.
Moving into Xero from another platform
A move from QuickBooks, Sage or spreadsheets carries the chart of accounts, contacts, open invoices and bills across, with balances tied out to the prior system rather than assumed correct. Data is reviewed and cleaned during the move rather than dumped in as-is, so problems in the old file do not just travel into the new one.
Multi-currency built for a trading economy
Hong Kong companies routinely bill and pay in HKD, USD and RMB within the same set of books. Xero's multi-currency is configured with HKD as base currency, exchange rate settings that match how you actually trade, and revaluation gains and losses reconciled each period rather than left to accumulate.
Built with the annual audit in mind
Because every active Hong Kong company faces a statutory audit with no small-company exemption, the account structure is set up so the auditor's usual requests, trial balance detail, supporting schedules, fixed asset registers, map cleanly to what already exists in the file, instead of getting rebuilt from scratch each year.
Timeline and handover
Most single-entity migrations complete in two to three weeks once access and a clean starting balance date are confirmed. A short written handover memo covers what changed and why, and a named pod continues the ongoing bookkeeping once the migration is signed off.
A platform Hong Kong companies already trust
Because Xero and QuickBooks Online already dominate this market, moving into one of them from a less common platform rarely means retraining a finance team from scratch. Most of the learning curve sits with us during the migration, not with you.
Questions
Frequently asked questions: Xero setup and migration
Do you handle multi-currency setup in Xero for a Hong Kong company?
Yes, including base currency selection (typically HKD), exchange rate settings and reconciling revaluation gains and losses for businesses trading in USD, RMB or other currencies.
How long does a Xero migration take for a Hong Kong entity?
Most single-entity migrations complete in two to three weeks once we have access and a clean starting balance date. A multi-entity structure spanning Hong Kong, mainland China or Singapore takes longer.
Will the Xero file support our annual statutory audit?
That is how it is structured. Account groupings and supporting schedules are set up to match what a practising Hong Kong CPA typically requests, though the audit itself is carried out by your appointed auditor, not by us.
Can you migrate from Sage or another platform into Xero?
Yes. Contacts, open invoices, bills and the chart of accounts are carried across and reviewed during the move, with balances tied out to the prior system.
Do we need our own Xero subscription?
Yes. You hold the Xero subscription and the login in your own name. We work inside the file, and you keep both if you ever move on.
Do you handle multi-currency setup in Xero?
Yes, including base currency selection, exchange rate settings and reconciling revaluation gains and losses.
How long does a Xero migration take?
Most single-entity migrations complete in two to three weeks once we have access and a clean starting balance date.
How is xero setup and migration priced?
Pricing for xero setup and migration depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
What software works with xero setup and migration?
Xero setup and migration runs inside Xero or QuickBooks Online, whichever you already use. If you are not yet set up in either, we can configure a file in your name so you keep ownership of it once the engagement is under way.
Related services
- Software and migrationsQuickBooks setup, cleanup and migrationA new QuickBooks Online file built to fit the business, or an existing file cleaned up and reconciled, plus migration from spreadsheets or another platform without losing history.
- BookkeepingMonthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.