Set up right, connected right
Software and migrations
Finbryn sets up, cleans up and migrates the accounting software Hong Kong companies run on: Xero, QuickBooks Online and Zoho Books, plus the integrations that feed them. Every file is built with your annual statutory audit in mind, not just a tidy dashboard. You keep the login and the file; our team configures and migrates it.
Migration checklist
Illustrative client · August 2026
HKD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
Why software setup looks different in Hong Kong
Hong Kong has no VAT or GST, so a new chart of accounts here does not need the tax-code layer a UK or EU file carries. That sounds like less work, and it is, but it is not the reason software setup matters. Every active Hong Kong company faces an annual statutory audit with no small-company exemption, so the file we build or clean up has to hold up to a practising Hong Kong CPA's review, not just look tidy on the dashboard you check each month.
What we work in
- Xero
- QuickBooks Online
- Zoho Books
These three cover most Hong Kong companies, from a small trading entity to a regional holding structure, with related entities outside Hong Kong tracked as intercompany balances only. Bank feeds connect in HKD, and where a business invoices or pays suppliers in USD or RMB, multi-currency settings are configured so exchange differences post to their own line instead of getting absorbed into a distorted balance.
Migrating without losing the trail your auditor will want
A migration starts with a working session to fix the starting balance date, then a parallel import so nothing records twice. Historical transactions are tied out to bank and card statements, not copied over on trust. Once the new file is live, a named pod stays on the account, and any change to the chart of accounts or tracking structure comes with a short written handover memo covering what changed and why, so the audit trail reads clearly a year later, not just the month it happened.
Built with BIR51 in view
A company filing its Profits Tax Return (BIR51) must submit it together with audited financial statements. That single fact shapes how we structure the chart of accounts from day one: account groupings, tracking categories and supporting schedules are set up so they map cleanly to what your CPA needs at audit time, rather than being reorganised after the fact.
Delivery
Every file we set up or migrate is reviewed by a senior reviewer before it reaches you. We do not perform your statutory audit or file your BIR51; those stay with your appointed Hong Kong CPA.
All services
Software and migrations: every service
- QuickBooks setup, cleanup and migrationA new QuickBooks Online file built to fit the business, or an existing file cleaned up and reconciled, plus migration from spreadsheets or another platform without losing history.
- Xero setup and migrationA Xero file configured for the business from day one, or a move into Xero from another platform, with the chart of accounts, bank feeds and history carried across cleanly.
- A2X and Link My Books integrationMarketplace and payment settlement data connected into QuickBooks Online or Xero through A2X or Link My Books, so lump-sum payouts split into sales, fees, refunds and reserves.
- Dext and Hubdoc integrationReceipt and bill capture connected through Dext or Hubdoc so paperwork reaches the accounting file automatically instead of sitting in an inbox or a shoebox.
- Stripe and Shopify integrationStripe and Shopify payment data connected and reconciled into the accounting file, so processor fees, refunds and payouts are visible instead of buried inside a single deposit line.
Questions
Frequently asked questions: Software and migrations
Do you set up software for the VAT or GST filing we need in Hong Kong?
There is nothing to set up on that front. Hong Kong has no VAT, GST or general sales tax, so the chart of accounts we build skips the tax-code layer a UK or EU file needs and goes straight to Profits Tax and audit-ready reporting.
Will a clean migration actually make our annual audit easier?
It tends to. A chart of accounts and set of reconciliations built with the audit in mind, rather than reorganised afterwards, gives your Hong Kong CPA a shorter list of items to tie out during fieldwork. We cannot promise a specific reduction in audit time or fee; that is between you and your auditor.
Which accounting software do most Hong Kong companies use?
Xero and QuickBooks Online are the two used most often, with Zoho Books also common, particularly among smaller trading companies. We work in whichever one you already use or want to move to.
Do you handle the statutory audit or the BIR51 filing yourselves?
No. We prepare the books and the software behind them so they are ready for audit. The statutory audit itself and the BIR51 profits tax filing that depends on it are carried out by your appointed practising Hong Kong CPA.
Can you migrate a Hong Kong company that also has entities in mainland China or Singapore?
Yes. We migrate and maintain the Hong Kong entity's books; related entities outside Hong Kong are tracked as intercompany balances only, with multi-currency reporting to match.
How long does a typical software migration take for a Hong Kong company?
A straightforward single-entity migration usually runs a few weeks from kickoff to a reconciled opening balance in the new file; multi-currency setups or several years of history to bring across take longer, agreed with you at the start.
What is not included in a software setup or migration?
We configure the file and move the data across; we do not choose your bank, negotiate your software subscription cost, or take on the statutory audit or BIR51 filing that follows once the new file is in use.
Who holds the login once the new software is set up?
You do. The subscription is created, or already exists, in your company's name, and you keep the login and full access throughout and after the migration, whether or not the engagement with us continues afterward.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.