Software and migrations
Dext and Hubdoc integration
Receipts and bills for Hong Kong companies get captured through Dext or Hubdoc instead of sitting in an inbox, coded to the right supplier and matched into Xero or QuickBooks Online automatically. A backlog of existing paperwork can be cleared alongside a catch-up bookkeeping engagement.
Migration checklist
Illustrative client · August 2026
HKD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
Getting paperwork off email and out of shoeboxes
Dext or Hubdoc connects to email, a mobile app and your accounting platform, so a bill photographed on a phone or forwarded from an inbox reaches the books without anyone re-typing it. That matters as much in Hong Kong as anywhere: a receipt sitting unfiled for months is exactly the kind of gap a statutory auditor flags when testing expenses.
Setup and supplier rules
Supplier rules are configured so recurring bills, rent, utilities, a regular software subscription, code themselves correctly once they arrive. Where more than one person can submit receipts, an approval workflow is set up so nothing posts without the right sign-off.
Clearing a backlog
A backlog of existing, unfiled receipts and bills is a common starting point, usually alongside a catch-up bookkeeping engagement. Rather than guessing at old expenses, each item is matched to the transaction it belongs to, so historical records tie out properly instead of getting estimated.
Currency and cross-border paperwork
Hong Kong companies commonly receive invoices in HKD, USD and RMB from suppliers based in Hong Kong, mainland China and further afield. Dext and Hubdoc extract the amount and currency from each document, and it is coded and reconciled at the rate on the document rather than a rate assumed after the fact.
Ongoing review
Items that fail to auto-categorise are reviewed rather than left to sit, since an unresolved item on the books is one more thing your auditor has to ask about at year end, not less.
Questions
Frequently asked questions: Dext and Hubdoc integration
Can you clear a backlog of unfiled receipts for a Hong Kong company?
Yes. That is a common starting point, usually paired with a catch-up bookkeeping engagement, and each item is matched to the transaction it belongs to rather than estimated.
Does this work for invoices in currencies other than Hong Kong dollars?
Yes. Dext and Hubdoc extract the amount and currency shown on each document, coded and reconciled at the rate the document shows.
Why does clearing a receipts backlog matter for our audit?
An unfiled or unmatched receipt is a common source of audit queries in Hong Kong, where every company faces a statutory audit regardless of size. A cleared backlog gives your CPA a documented trail instead of an unexplained gap.
Does the receipt capture tool read the document, or do you still code every bill by hand?
Dext or Hubdoc extracts the vendor, date and amount automatically, and our team confirms the coding against your chart of accounts, since automated extraction alone still misses context that a human reviewer should catch first.
What happens to a receipt the tool cannot read clearly?
It is flagged for manual review rather than posted with a guessed amount, and we follow up with you or the vendor for a clearer copy of the receipt before it goes anywhere near the ledger.
Do employees need training to use Dext or Hubdoc?
Most people only need to know how to forward an email or snap a photo. We handle the setup and the coding rules behind it.
Can you clear an existing backlog of unfiled receipts?
Yes, that is a common starting point alongside a catch-up bookkeeping engagement.
Who reviews the work before it reaches us?
Every deliverable under dext and Hubdoc integration is reviewed by a senior reviewer before it reaches you. You keep access to the underlying file at every stage, so nothing about the work happens somewhere you cannot see it.
What is included in dext and Hubdoc integration?
Dext and Hubdoc integration covers dext or Hubdoc connected to email, mobile app and the accounting platform and supplier rules configured so recurring bills code themselves correctly. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
Related services
- BookkeepingCatch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
- AP & ARBill pay (Bill.com, Melio)Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set through Bill.com or Melio, with every payment matched back to its bill.
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.