Software and migrations
Dext and Hubdoc integration
The ATO expects business records kept and retrievable if a return is ever reviewed, and a folder of paper receipts does not hold up well over years. Finbryn connects Dext or Hubdoc so receipts and bills reach the accounting file automatically and stay attached to the transaction they support.
Migration checklist
Illustrative client · August 2026
AUD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
The shoebox is still the real risk
A deduction or an input tax credit is only as safe as the document behind it, and the ATO can ask for that document for as long as a return stays open to review, well past the quarter it was lodged in. A receipt that never made it out of a glovebox or a phone gallery is a deduction that effectively does not exist yet. Dext and Hubdoc close that gap by capturing the document the moment it appears rather than waiting for someone to remember it.
Setting the capture up properly
Email, a mobile app and your accounting platform all connect into one intake. From there, supplier rules take over the repeat work: a monthly subscription or a regular vendor invoice codes itself correctly, GST tax code attached, without anyone re-entering it each cycle. Where more than one person in the business submits expenses, an approval step sits in front of posting so nothing lands in the books unreviewed. A mid-year backlog of unfiled receipts gets cleared in the same engagement, typically run alongside a catch-up bookkeeping project.
What changes once BAS falls due
With GST coded at the point of capture rather than reconstructed at quarter end, preparing BAS working papers becomes a check of existing figures instead of a hunt through a year of paper. Every image stays attached to its transaction inside Xero, MYOB or QuickBooks Online, ready to produce if a registered agent or the ATO ever asks where a specific input tax credit came from.
Whose file this lives in
The receipt history and the coding rules both live inside your own accounting file, not a system we hold separately. Change providers later and everything travels with you.
Questions
Frequently asked questions: Dext and Hubdoc integration
How long should I keep business receipts in Australia?
ATO guidance is to keep records for as long as a return can still be reviewed; we keep captured receipts attached to the transaction inside your accounting file well beyond that.
Can Dext or Hubdoc replace paper receipts?
For ATO purposes, a clear digital image tied to the transaction is generally acceptable. The retention rule is about keeping the record, not the paper itself.
Does the GST tax code get applied automatically?
We configure supplier rules so recurring bills code to the correct GST tax code automatically, and review anything that fails to auto-categorise.
Can you clear a backlog of receipts we never filed?
Yes, that is a common starting point and usually runs alongside a catch-up bookkeeping engagement rather than as a standalone project.
Who owns the Dext or Hubdoc subscription once it is set up?
You do. The account runs under your business's own login, and receipt history stays yours even if you later change bookkeeping providers.
Do employees need training to use Dext or Hubdoc?
Most people only need to know how to forward an email or snap a photo. We handle the setup and the coding rules behind it.
Can you clear an existing backlog of unfiled receipts?
Yes, that is a common starting point alongside a catch-up bookkeeping engagement.
Who reviews the work before it reaches us?
Every deliverable under dext and Hubdoc integration is reviewed by a senior reviewer before it reaches you. You keep access to the underlying file at every stage, so nothing about the work happens somewhere you cannot see it.
What is included in dext and Hubdoc integration?
Dext and Hubdoc integration covers dext or Hubdoc connected to email, mobile app and the accounting platform and supplier rules configured so recurring bills code themselves correctly. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
Related services
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.