Audit support
Grant compliance support
Grant compliance support from Finbryn tracks federal, state and philanthropic grants separately from other income, codes spending against the approved budget, and prepares the acquittal an Australian funder or ACNC reviewer expects. Our team organises the paper trail so it is ready before it is requested.
Auditor request list
Illustrative client · August 2026
AUD
- Trial balance and general ledger exportDone
- Bank confirmations and statementsDone
- Receivables and payables listingsDone
- Fixed asset register with additionsIn progress
- Accruals and prepayments supportNext
Illustrative. An example of the document, not a client's figures.
Money that comes with a budget attached
A government or philanthropic grant in Australia is rarely spent freely. It has to be tracked against the budget the funding agreement sets, reported on the funder's own schedule, and acquitted with documentation that traces every dollar back to the agreement. Folding it into general revenue makes that tracing exercise painful when the acquittal is due.
Setting up the tracking
We build a chart-of-accounts or class structure that isolates each grant, then code expenses against the approved budget as they occur rather than reconstructing the split at year end. When actual spending drifts from a budget line, that shows up during the year, not in the final acquittal.
Acquittals and ACNC reporting
Federal and state grant agreements commonly require a financial acquittal, sometimes alongside a statement from a registered auditor above a funding threshold set in the agreement itself. For a registered charity, grant and donation income also feeds directly into the ACNC's Annual Information Statement. We prepare the schedules behind both, and organise supporting documentation the way a funder or ACNC reviewer expects to see it.
Working with program staff
We code costs against the approved budget and flag anything that looks outside the agreement's terms. Whether a specific cost is allowable under the grant is a call for your program staff and the funder, not one we make unilaterally.
Organisations facing a funder review or ACNC audit often need PBC list management and audit-ready books alongside this work, since the same reconciled records feed all three.
Questions
Frequently asked questions: Grant compliance support
Can you track a federal grant and a state grant with different reporting periods at once?
Yes. Each grant is tracked as its own segment with its own reporting calendar, so a quarterly state report and an annual acquittal do not get mixed together.
Do you prepare the acquittal statement a funding agreement requires?
Yes. We prepare the acquittal schedule from your tracked grant activity; where the agreement requires a registered auditor's statement above it, that comes from the auditor you engage.
Does this feed into our ACNC Annual Information Statement?
Yes, for a registered charity. Grant and donation income tracked through the year flows directly into the figures the AIS asks for.
What if we are unsure whether a cost is allowable under the grant?
We flag it against the agreement's stated terms rather than guessing. The final call sits with your program staff and, where needed, the funder.
Do you prepare the grant acquittal report itself?
We prepare the financial schedules and expenditure evidence that feed the acquittal. The narrative report and final sign-off to the grant body remain with your organisation or the person named on the grant agreement.
Can you track multiple grants with different reporting periods?
Yes. Each grant is set up as its own tracked segment, with reporting deadlines managed separately from your regular monthly close.
Do you decide which costs are allowable under the grant?
We code costs against the approved budget and flag anything that looks outside its terms; the funder's guidelines and your program staff make the final allowability call.
What if our records for grant compliance support are not up to date?
If your records are behind, we scope a catch-up first so grant compliance support starts from a clean, reconciled base. That catch-up is priced and timed separately from the ongoing engagement, so you always know what each part costs.
Who reviews the work before it reaches us?
Every deliverable under grant compliance support is reviewed by a senior reviewer before it reaches you. You keep access to the underlying file at every stage, so nothing about the work happens somewhere you cannot see it.
Related services
- Audit supportPBC list managementThe auditor's provided-by-client request list tracked item by item, with documents gathered, organized and delivered on schedule instead of chased down in the final week.
- Audit supportAudit-ready booksMonthly and year-end books maintained with the support and schedules an external auditor expects to see on day one, so fieldwork starts without a scramble to reconstruct records.
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.