Bills paid on time, invoices collected on time
Accounts payable and receivable
Finbryn runs accounts payable and receivable for Australian businesses: vendor bills entered, coded and paid on the schedule you approve, customer invoices issued with the right GST treatment, and both ledgers reconciled weekly inside Xero or QuickBooks Online, reviewed by a senior reviewer before it reaches you.
Aged receivables
Illustrative client · August 2026
AUD
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
AP and AR for Australian businesses
Accounts payable and accounts receivable are two sides of the same cash position: what you owe suppliers and what customers owe you. We run both inside Xero or QuickBooks Online, the two platforms most Australian small and mid-size businesses already use, alongside MYOB, Dext and Employment Hero where that is part of your stack.
On the payable side, vendor bills are entered, coded to your chart of accounts and queued for your approval before anything pays. Nothing leaves your account without your release. On the receivable side, invoices go out with a valid ABN and correct GST treatment shown, overdue accounts get a consistent follow-up cadence, and incoming payments are matched to the right invoice as they land, whether that is a bank transfer, card payment or PayID.
Weekly, not just monthly
A lot of Australian bookkeepers reconcile once a month, which means a duplicate bill or a missed customer payment can sit unnoticed for weeks. We reconcile AP and AR weekly and close the month by business day five, so cash problems surface while there is still time to act.
GST-compliant invoicing, not BAS lodgement
Invoices are checked for the details the Australian Taxation Office (ATO) expects on a tax invoice: your ABN, the GST amount where it applies, and the date and description of the supply. This is bookkeeping and invoice preparation, not a BAS or IAS service. Once your GST turnover reaches A$75,000 in a 12-month period, GST registration and BAS lodgement become mandatory, and that lodgement is handled by your appointed tax agent, not by our bookkeeping team.
An accounts receivable ageing view every month
You get a monthly ageing report showing what customers owe, split into current and overdue buckets, so a slow-paying account is visible well before it turns into a cash shortfall against your own supplier and superannuation obligations.
Every file that reaches you has been through a senior review first, and your Xero or QuickBooks Online file stays in your name throughout.
All services
Accounts payable and receivable: every service
- InvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
- CollectionsOverdue invoices are followed up on a set cadence, with reminders sent and calls logged, so slow-paying customers get consistent attention without you having to chase them yourself.
- Aged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
- Cash applicationIncoming customer payments are matched to the right invoice and posted to the correct account, so accounts receivable reflects what is actually still owed.
- Three-way matchPurchase orders, receiving records and vendor invoices are checked against each other before a bill is approved for payment, catching price and quantity errors before money moves.
Questions
Frequently asked questions: Accounts payable and receivable
Do you lodge our BAS or deal with the ATO on our behalf?
No. We prepare and reconcile your accounts payable and receivable. BAS and other ATO lodgements are handled by your appointed tax agent, using the clean numbers we hand over.
Will our invoices show the ABN and GST details the ATO expects?
Yes. Every invoice we prepare or check is reviewed for a valid ABN, the correct GST treatment and the description a tax invoice needs, before it goes to your customer.
Can you work inside MYOB instead of Xero?
Yes, if that is what your business already runs. Tell us your software during onboarding and we will confirm the exact setup.
How do you handle a supplier who is not registered for GST?
We flag it. Bills from an unregistered supplier are coded without GST claimed, and anything unclear is put to you rather than assumed.
Does this cover superannuation payments to staff?
No. Compulsory superannuation contributions run through payroll, which sits under our payroll coordination service, not accounts payable and receivable.
What is not included in accounts payable and receivable support?
We enter, code and reconcile bills and invoices, and prepare the payment run for your approval. We do not hold banking authority, decide pricing or credit terms, or lodge BAS. Payment release, credit decisions and GST lodgement stay with you or your registered agent.
Who actually approves and releases each payment?
You do. We prepare the payment batch inside your banking or payment platform and you or a nominated approver releases it. We are never given standalone authority to move money out of your accounts.
How do handovers work if we already have an internal AP or AR person?
We slot in around whoever already owns part of the process, taking on the coding, matching and chasing work and leaving approvals and customer relationships with your team, with a short handover call to agree who owns what.
How is this priced?
Plans are scoped to transaction volume and the number of accounts involved rather than a flat fee for every business. Book a call for a quote against your current bill and invoice count.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.