Bookkeeping
Bank and credit card reconciliation
Every Australian bank, card and payment-processor account reconciled line by line against its statement each month, so the balance in Xero, MYOB or QuickBooks Online always matches the balance at the institution. Unmatched or duplicated transactions get traced to a specific cause, and any gap is closed well before your quarterly BAS is due.
Bank reconciliation summary
Illustrative client · August 2026
AUD
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri, 28 Aug, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
Reconciled every period, not just at BAS time
A bank balance that does not match the books is more than a tidiness problem in Australia: unreconciled accounts usually mean the GST coding behind them is unreliable too, which flows straight into the next BAS. Finbryn reconciles every bank, card and payment-processor account line by line against its statement, on the same monthly schedule, whether the business has one account or a dozen.
We match every transaction to a bank, card or processor line, investigate anything unmatched or duplicated, and produce a reconciliation report for each account, each period. Outstanding cheques and pending deposits are tracked until they clear rather than left to disappear from the report. Where the bank balance and the books disagree, we trace the difference to a specific transaction, a timing item or a bank fee, and note it, rather than forcing the two numbers to agree by adjustment.
This matters more in the run-up to a quarterly BAS due date, when the last thing a registered agent wants is a reconciliation gap discovered the week the lodgement is due. Reconciling monthly means that gap gets found, and fixed, well before the quarter closes.
Multiple accounts and payment platforms
Australian businesses often run a mix of bank accounts, a business card, and one or more payment processors such as Stripe or PayPal for online sales. We reconcile all of them on the same schedule and roll them into one consistent set of books, rather than leaving payment-processor activity as a separate, unreconciled feed.
Software
Reconciliation happens inside Xero, MYOB or QuickBooks Online, using the bank feeds and matching rules already connected to your file, tightened up where the automatic matching misses something.
Questions
Frequently asked questions: Bank and credit card reconciliation
Do you reconcile PayID and BPAY transactions too?
Yes. Any account or payment method that shows up on a bank or card statement gets matched and reconciled the same way.
What happens if the bank balance and the books do not match?
We trace the difference to a specific transaction, timing item or bank fee and note it on the reconciliation report, rather than forcing the numbers to match with an unexplained adjustment.
Does reconciliation help with our BAS?
Yes. Reconciled accounts mean the GST coding behind each transaction is reliable, so the quarterly BAS figures your registered agent works from are built on a checked base.
How is reconciliation priced if we have several accounts?
Pricing scales with the number of bank, card and payment-processor accounts being reconciled each month, confirmed after your current account list is reviewed, rather than a single fee regardless of account count.
What happens when a transaction cannot be matched to any statement line?
It is logged on the open-items list with a note on what is missing, and followed up with you directly rather than left unreconciled without explanation.
How many accounts can you reconcile?
As many as the business uses. Every connected bank, card and payment-processor account is reconciled on the same schedule.
What happens when the bank balance and the books disagree?
We trace the difference to a specific transaction, timing item or bank fee and note it on the reconciliation report rather than forcing the numbers to match.
What if our records for bank and credit card reconciliation are not up to date?
If your records are behind, we scope a catch-up first so bank and credit card reconciliation starts from a clean, reconciled base. That catch-up is priced and timed separately from the ongoing engagement, so you always know what each part costs.
Who reviews the work before it reaches us?
Every deliverable under bank and credit card reconciliation is reviewed by a senior principal before it reaches you. You keep access to the underlying file at every stage, so nothing about the work happens somewhere you cannot see it.
Related services
- BookkeepingMonthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- BookkeepingCatch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
Industries
- Ecommerce (Amazon and Shopify)Bookkeeping for online sellers on Amazon, Shopify, Etsy and their own storefronts, built around clean payout and sales tax data.
- HospitalityBookkeeping for hotels, short-term rentals and hospitality operators reconciling booking platform payouts and occupancy-driven revenue.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.