Bookkeeping
Receipt capture with Dext and Hubdoc
Receipts and bills captured through Dext and matched automatically to the right bank or card transaction for Australian businesses, with the GST amount extracted correctly, so paperwork stops piling up in the weeks before a BAS is due. Missing receipts are chased as soon as an unmatched transaction lands on the bank feed, in Xero, MYOB or QuickBooks Online.
Bank reconciliation summary
Illustrative client · August 2026
AUD
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri, 28 Aug, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
Paperwork that keeps up with the BAS cycle
An Australian small business that lets receipts pile up in a shoebox until BAS time makes GST coding harder than it needs to be, because a transaction without a receipt attached is a transaction someone has to chase after the fact. Finbryn sets up Dext connected to your email, your phone and your accounting software, so receipts and bills get captured as they arrive and matched automatically to the right bank or card transaction.
We configure Dext once and then keep it running: bills and receipts photographed or forwarded are matched to the correct line in Xero, MYOB or QuickBooks Online, with the GST amount extracted correctly from the document rather than estimated. A simple habit gets set up for forwarding or photographing paperwork as it comes in, whether that is a supplier invoice by email or a fuel receipt from a ute.
Missing receipts are chased before month end, not after, and definitely not the week a BAS is due. We flag them on the open-items list as soon as a transaction shows up on the bank feed with no supporting document attached, so the gap gets closed while it is still easy to remember what the purchase was.
Digital records for GST purposes
For most purposes a clear digital copy captured through Dext is sufficient supporting documentation. Where a specific document-retention question comes up, for example around a large purchase or an unusual transaction, we flag it separately rather than assuming Dext's capture covers every scenario automatically.
Software
Dext connects into Xero, MYOB or QuickBooks Online, and we set the matching rules to fit how your business actually codes transactions, not a generic default.
Questions
Frequently asked questions: Receipt capture with Dext and Hubdoc
Do I still need to keep paper receipts once they are captured in Dext?
For most purposes a clear digital copy is sufficient. We can advise on specific document-retention questions but the general rule is that Dext's capture covers you.
What happens if I forget to send a receipt?
It shows up on the open-items list for that month, flagged as soon as the transaction hits the bank feed, and we chase it with you rather than letting it disappear.
Does Dext extract the GST amount automatically?
Yes, and we check that the extracted GST matches the correct treatment for that purchase before it is coded, rather than accepting an automatic extraction blindly.
What happens to receipts once they are processed?
Processed receipts stay stored inside Dext or Hubdoc under your own subscription and are linked to the matching transaction in your accounting file, so nothing sits only in an email inbox or a folder we control.
Who owns the Dext or Hubdoc account?
You do, under your own subscription. Receipt history and images stay in your account even if you later change bookkeeping providers.
Do I have to keep paper receipts once they are captured?
For most purposes a clear digital copy is enough. We can advise on specific document-retention questions but the general rule is the capture tool covers you.
What if I forget to send a receipt?
It shows up on the open-items list for that month, and we chase it with you rather than letting it disappear.
Who reviews the work before it reaches us?
Every deliverable under receipt capture with Dext and Hubdoc is reviewed by a senior reviewer before it reaches you. You keep access to the underlying file at every stage, so nothing about the work happens somewhere you cannot see it.
What is included in receipt capture with Dext and Hubdoc?
Receipt capture with Dext and Hubdoc covers dext or Hubdoc connected to your email, phone and accounting software and receipts and bills matched automatically to bank and card transactions. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
Related services
- BookkeepingMonthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- BookkeepingBank and credit card reconciliationEvery bank, card and payment-processor account reconciled line by line against its statement, so the balance in your books always matches the balance at the institution.
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.