Bookkeeping
QuickBooks Online bookkeeping
Full-service bookkeeping delivered inside QuickBooks Online for Hong Kong companies, in a file under your own subscription, using QuickBooks Online's bank feeds and reports, kept reconciled, MPF-tracked and audit-ready ahead of your annual statutory CPA audit under the Companies Ordinance.
Bank reconciliation summary
Illustrative client · August 2026
HKD
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri 28 Aug, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
Where QuickBooks Online fits in Hong Kong
QuickBooks Online is widely used by Hong Kong small and mid-size companies, including many with a US or wider international parent that already standardises on the platform group-wide. We work inside your existing subscription rather than asking you to move to different software.
What we do each month
We set up or tidy your QuickBooks Online file, connect bank feeds and coding rules to speed up categorisation, and carry out the full monthly close: transactions categorised, every bank, card and payment account reconciled, and MPF employer and employee contributions tracked against payroll each period.
Statutory audit readiness
Every active Hong Kong company needs an annual audit by a practising Hong Kong CPA regardless of size or turnover, with no small-company exemption. We keep the QuickBooks Online file at a standard that audit can start from directly, with consistent categorisation and reconciled balances rather than a file that needs untangling first.
Reports and access
You get QuickBooks Online's own profit and loss and balance sheet reports each month, plus custom reports where the standard set falls short of what your directors or auditor need. We work as an accountant-level user you invite, and you can remove that access at any time; the subscription stays in your name.
Bringing history across
If you are moving from desktop QuickBooks or another platform, we migrate lists, historical transactions and open balances into QuickBooks Online, then continue monthly bookkeeping from there. Book a call to talk through your current setup and timeline.
Questions
Frequently asked questions: QuickBooks Online bookkeeping
Does our QuickBooks Online file need to be HKD-based?
Yes, HKD as the base currency is standard for a Hong Kong company; USD, RMB or other currencies you trade in are tracked alongside it.
Will the migration disrupt our monthly close?
No. Migration runs as a parallel import alongside your existing file, so the monthly close continues on schedule while the new file is built out.
Will the file be ready for our Hong Kong statutory audit?
We keep it reconciled and consistently categorised each month so your practising Hong Kong CPA can audit directly from it.
Do you track MPF contributions inside QuickBooks Online?
Yes. Employer and employee MPF contributions are tracked against payroll each period rather than folded into a general expense line.
Can you support a QuickBooks Online file that already has a messy history?
Yes, though a file with a long unreconciled history is usually cleaned up as a short catch-up project first, so ongoing monthly bookkeeping starts from a trial balance that is actually reliable rather than compounding old errors.
Do you need admin access to my QuickBooks Online account?
We work as an accountant-level user you invite and can remove at any time; you keep the subscription in your own name.
Can you migrate us from desktop QuickBooks to QuickBooks Online?
Yes, including moving lists, historical transactions and open balances across.
What is included in quickBooks Online bookkeeping?
QuickBooks Online bookkeeping covers a QuickBooks Online file set up or tidied under your own subscription and bank feeds, apps and rules configured so coding gets faster over time. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is quickBooks Online bookkeeping priced?
Pricing for quickBooks Online bookkeeping depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Related services
- BookkeepingMonthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- BookkeepingXero bookkeepingFull-service bookkeeping delivered inside Xero, in a file that belongs to you, using Xero's own bank feeds, rules and reporting.
Industries
- Professional servicesBookkeeping for professional service firms such as engineering, architecture and IT consulting billing clients by project or retainer.
- Ecommerce (Amazon and Shopify)Bookkeeping for online sellers on Amazon, Shopify, Etsy and their own storefronts, built around clean payout and sales tax data.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.