Bookkeeping
QuickBooks Online bookkeeping
Full-service bookkeeping inside QuickBooks Online for Canadian businesses, in a file under your own subscription. Finbryn sets up bank feeds and app connections, categorizes and reconciles monthly, and tracks GST and HST on their own line so your CRA account and your books agree.
Bank reconciliation summary
Illustrative client · August 2026
CAD
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri, Aug 28, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
A Canadian file, kept current
QuickBooks Online is one of the most common ledgers among Canadian businesses, usually paired with Dext for receipt capture. We work as an accountant-level user you invite, never taking the subscription out of your name, and configure bank rules so coding gets faster over time.
GST/HST inside QuickBooks Online
QuickBooks Online's sales tax centre tracks GST, HST and provincial sales tax by rate, but only if it is set up correctly for the provinces the business actually operates in. We configure that at the start and keep every filing period's figures reconciled so the number the centre reports matches the ledger.
Monthly categorization and close
Each month, transactions are coded against your chart of accounts, receipts matched, and every connected account, including Stripe or Interac settlements, reconciled to its statement. You receive a profit and loss statement, a balance sheet and a short open-items list.
Migrating in
If you are moving from Sage 50, Xero or desktop software, we migrate the chart of accounts, historical transactions and open balances into QuickBooks Online without losing history your T2 preparer might need.
Delivered and reviewed
Every file is reviewed by a senior reviewer before it reaches you, with billing terms set out in your engagement letter. See chart of accounts design if the underlying structure needs work too, or pricing for the published rate.
Reports you can hand off
Beyond the standard profit and loss and balance sheet, we build the custom reports a lender, a landlord or your T2 preparer tends to ask for, formatted so they can be shared directly without further cleanup on your end.
Questions
Frequently asked questions: QuickBooks Online bookkeeping
Do you need admin access to our QuickBooks Online account?
We work as an accountant-level user you invite and can remove at any time; the subscription stays in your name.
Can QuickBooks Online handle GST and HST for our province?
Yes, once the sales tax centre is configured for where you operate, which we set up and keep reconciled.
Can you migrate us from another platform into QuickBooks Online?
Yes, including the chart of accounts, historical transactions and open balances.
What exactly is included in quickBooks Online bookkeeping?
A QuickBooks Online file set up or tidied under your own subscription, and bank feeds, apps and rules configured so coding gets faster over time. This work runs inside QuickBooks Online or Dext, whichever your business already has in place, and it rolls into your regular monthly close rather than sitting off to the side as a separate, unreconciled process.
What happens to our quickBooks Online bookkeeping records if we switch providers?
Everything stays inside your own QuickBooks Online or Dext account, so the full history transfers with the subscription, not with Finbryn. You can hand quickBooks Online bookkeeping to another provider or bring it in-house at any point without losing a reconciliation or having to rebuild the file first.
Do you need admin access to my QuickBooks Online account?
We work as an accountant-level user you invite and can remove at any time; you keep the subscription in your own name.
Can you migrate us from desktop QuickBooks to QuickBooks Online?
Yes, including moving lists, historical transactions and open balances across.
What is included in quickBooks Online bookkeeping?
QuickBooks Online bookkeeping covers a QuickBooks Online file set up or tidied under your own subscription and bank feeds, apps and rules configured so coding gets faster over time. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is quickBooks Online bookkeeping priced?
Pricing for quickBooks Online bookkeeping depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Related services
- BookkeepingMonthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- BookkeepingXero bookkeepingFull-service bookkeeping delivered inside Xero, in a file that belongs to you, using Xero's own bank feeds, rules and reporting.
Industries
- Professional servicesBookkeeping for professional service firms such as engineering, architecture and IT consulting billing clients by project or retainer.
- Agencies and consultanciesBookkeeping for marketing agencies, design studios and consulting firms billing clients on retainers and project fees.
- Ecommerce (Amazon and Shopify)Bookkeeping for online sellers on Amazon, Shopify, Etsy and their own storefronts, built around clean payout and sales tax data.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.