Expense management (Ramp, Brex, Expensify)

Coding spend without waiting on receipts

Card transactions from a UAE corporate card, whether issued by a local bank or a platform like Zoho Expense or Expensify, are coded to your chart of accounts as they post. Receipts are matched to each transaction, and a short missing-receipt list goes to the employee involved before month end rather than being chased in one bulk email weeks later.

VAT on expense claims

A valid VAT invoice for a UAE expense should carry the supplier's Tax Registration Number and show VAT separately at 5%. Where an employee submits a receipt without that detail, whether a taxi ride or a supplier lunch, we flag it, since it affects whether the VAT on that spend can be recovered on your return.

Reimbursements, not approvals

Employee reimbursement requests are reviewed for coding and receipt completeness, then queued for payment through your normal payables run. We do not set spending limits or approve individual purchases; that stays a policy decision made inside whatever card or expense platform you run.

A clear monthly view

Spend by category and by cardholder is available for review each month, split between recoverable VAT and expenses with no valid VAT invoice attached. Anything still unresolved at close is coded to the most reasonable account and flagged as an open item rather than left unrecorded.

Travel across the Gulf

A UAE-based team often travels to Saudi Arabia, Qatar or elsewhere in the region for client work, and each country's own VAT rules apply to that spend, not the UAE's. We keep those receipts flagged separately rather than folding them into the same recoverable-VAT bucket as a purely local UAE expense.