Bills paid on time, invoices collected on time
Accounts payable and receivable
For UAE companies, Finbryn runs accounts payable and receivable inside Xero, QuickBooks Online or Zoho Books: supplier bills entered, coded and paid on your approval, customer invoices carry the tax registration number the FTA expects, overdue accounts get chased, and both ledgers reconcile weekly, contracted through Northlane Solutions Inc..
Aged receivables
Illustrative client · August 2026
AED
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
Payables and receivables built for FTA rules
Once your taxable supplies pass AED 375,000, VAT registration becomes mandatory and every customer invoice needs a Tax Registration Number, the 5% VAT clearly separated from net value, and a sequential invoice number. We build that format into your invoicing template inside Xero, QuickBooks Online or Zoho Books at onboarding, whether you trade from a Dubai mainland licence or a free zone such as DMCC, JAFZA, DIFC, ADGM, RAKEZ or IFZA.
On the payable side, supplier bills are entered and coded to your chart of accounts, then routed for your approval before anything moves. Nothing releases without your sign-off unless you hand that step to us in writing. Larger orders go through a three-way match against the purchase order and the delivery note, catching a price or quantity mismatch before the bill is approved.
Corporate Tax and free zone status feed the ledger
Corporate Tax applies at 0% up to AED 375,000 of taxable income and 9% above it, with a return due within nine months of your financial year end. If you hold a Qualifying Free Zone Person status, keeping payables and receivables cleanly split by activity is what lets your Qualifying Income stay taxed at 0% instead of the standard rate, so we tag transactions by activity from the first bill entered.
Weekly close, not monthly surprises
Books reconciled once a month surface a missed collection or a duplicate payment weeks too late. We reconcile AP and AR weekly, close by business day five, and hand you an aged receivables report so a slow-paying customer is visible before it becomes a cash problem. A named pod works your file, with a written handover memo whenever anyone on it changes.
Who you contract with
Northlane Solutions Inc. is the US company you contract with, and you keep ownership of the underlying Xero, QuickBooks Online or Zoho Books file throughout. Any VAT return or Corporate Tax return built on figures we reconcile is prepared by our team and filed by an FTA-approved tax agent or your own team, never by us directly.
All services
Accounts payable and receivable: every service
- Bill pay (Bill.com, Melio)Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set through Bill.com or Melio, with every payment matched back to its bill.
- Vendor onboarding and tax-form collectionNew vendors are set up with the right details on file, including any required tax form collected before the first payment, so year-end information reporting starts clean.
- Expense management (Ramp, Brex, Expensify)Card spend and out-of-pocket expenses are coded, matched to receipts and reconciled inside Ramp, Brex or Expensify, so month-end close does not wait on missing receipts.
- InvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
- CollectionsOverdue invoices are followed up on a set cadence, with reminders sent and calls logged, so slow-paying customers get consistent attention without you having to chase them yourself.
- Aged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
- Cash applicationIncoming customer payments are matched to the right invoice and posted to the correct account, so accounts receivable reflects what is actually still owed.
- Three-way matchPurchase orders, receiving records and vendor invoices are checked against each other before a bill is approved for payment, catching price and quantity errors before money moves.
Questions
Frequently asked questions: Accounts payable and receivable
Do you file our VAT or Corporate Tax return as part of AP and AR?
No. We keep the ledgers, code every transaction and prepare the figures those returns need. Filing goes through an FTA-approved tax agent or your own team, who submit on your behalf.
Which accounting software do you support for UAE companies?
Xero, QuickBooks Online and Zoho Books, usually paired with Dext or Hubdoc for capturing bills and receipts. Tell us your stack at onboarding and we confirm exact support before you sign up.
Can you pay UAE suppliers directly?
Payment runs are queued in your accounting or payment platform for your approval. Nothing releases until you sign off, unless you choose in writing to delegate that step to us.
What happens once we cross the VAT registration threshold?
We flag it as your taxable supplies approach AED 375,000 in a rolling 12 months, then adjust your invoice template so the Tax Registration Number, VAT amount and tax point are shown correctly from your first VAT-registered invoice.
Do you work with free zone companies as well as mainland?
Yes. We support mainland licences and free zone entities across DMCC, JAFZA, DIFC, ADGM, RAKEZ and IFZA, and tag transactions by activity so a Qualifying Free Zone Person's Qualifying Income stays separated from the rest.
Do you cover our Saudi, Qatari, Kuwaiti, Bahraini or Omani entity too?
We also serve businesses trading across the wider Gulf, and can run AP and AR for a group entity registered elsewhere in the region alongside your UAE company, each kept on its own local tax rules.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.