AP & AR
Bill pay (Bill.com, Melio)
Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set, with GST or HST on each bill coded correctly for an eligible input tax credit and every payment matched back to its bill.
Aged receivables
Illustrative client · August 2026
CAD
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
Bill pay for Canadian businesses
Vendor bills arrive by email, portal upload or mail, and each one is entered into QuickBooks Online, Xero or Sage 50 and coded to your chart of accounts before it goes anywhere near a payment run. GST or the applicable provincial HST charged on the bill is coded separately so the input tax credit is captured, not buried inside the expense line.
Approval routing is set up so the right person signs off before a payment releases. Once approved, payments are scheduled through the payment tool connected to your ledger, whether that is a Canadian bank's bill payment service, a wire, or a supported third party processor, and released on the cadence you choose: weekly, twice monthly, or however your vendor terms actually run.
Matching and exceptions
Every payment confirmation is matched back to the original bill so nothing sits unresolved in your books. A running list of bills due, sorted by vendor and due date, keeps a clear view of what is coming without you having to check three different logins. Duplicate bills, and bills that look unusual against a vendor's normal pattern, are flagged before payment rather than after.
Cross border vendors
Many Canadian businesses pay a mix of domestic and US or overseas vendors. We track which bills carry GST/HST and which do not, and flag any vendor where withholding or reporting questions belong with your tax adviser rather than being guessed at inside the bill pay queue.
Your control stays intact
We do not have authority to move money on our own. Every payment run waits for your release inside the tool you use, unless you choose in writing to hand that step to us.
Questions
Frequently asked questions: Bill pay (Bill.com, Melio)
What happens if a vendor bill looks off?
It gets held and flagged to you with the reason, rather than paid on schedule and questioned afterward.
How do you handle GST or HST on a vendor bill?
It is coded separately from the underlying expense so the input tax credit is tracked correctly against your registration status, rather than folded into one lump expense line.
Can you pay vendors outside Canada?
Yes, we can enter and route US and overseas vendor bills for payment. Anything involving withholding tax or cross border reporting is flagged for your adviser rather than decided by us.
What exactly is included in bill pay (Bill.com, Melio)?
Vendor bills entered and coded to your chart of accounts, and approval routing set up so the right person signs off before anything pays. This work runs inside Bill.com or Melio, whichever your business already has in place, and it rolls into your regular monthly close rather than sitting off to the side as a separate, unreconciled process.
What happens to our bill pay (Bill.com, Melio) records if we switch providers?
Everything stays inside your own Bill.com or Melio account, so the full history transfers with the subscription, not with Finbryn. You can hand bill pay (Bill.com, Melio) to another provider or bring it in-house at any point without losing a reconciliation or having to rebuild the file first.
Do you have authority to move money on your own?
No. Payment runs are queued for your approval inside Bill.com or Melio. Nothing pays until you release it, unless you choose to delegate that step to us in writing.
Can you work with the payment tool we already use?
Yes, if it is Bill.com or Melio. If you use something else we will tell you whether we can support it before you sign up.
What is included in bill pay (Bill.com, Melio)?
Bill pay (Bill.com, Melio) covers vendor bills entered and coded to your chart of accounts and approval routing set up so the right person signs off before anything pays. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is bill pay (Bill.com, Melio) priced?
Pricing for bill pay (Bill.com, Melio) depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.