Books, reconciled every week
Bookkeeping
Finbryn keeps the books for Canadian small businesses in QuickBooks Online, Xero or Sage 50, in a file you own. Transactions are categorized against your chart of accounts, GST and HST are tracked on their own line by province, and every bank and card account is reconciled.
Bank reconciliation summary
Illustrative client · August 2026
CAD
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri, Aug 28, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
What Canadian bookkeeping with Finbryn covers
Bookkeeping in Canada carries a layer the US and UK versions do not: GST or HST, charged federally and, in five provinces, blended into one rate, has to be tracked separately from operating income and expense from the first transaction. We categorize every transaction against a chart of accounts built for your business, reconcile every bank, card and payment-processor account each month, and close with a profit and loss statement, a balance sheet and a short list of open items, prepared under ASPE or IFRS depending on how your business reports.
GST/HST, tracked, not filed
Once a business passes the small-supplier threshold of C$30,000 in taxable supplies over four consecutive quarters, it has to register for GST/HST and start charging it within 29 days. We keep GST/HST collected and paid separated on its own ledger line, so the number the return needs is already correct when the return is due. The return itself is filed by you or by your own registered preparer; we track and reconcile, we do not file on your behalf.
Built for what your accountant or lender needs next
A T2 corporate return is due six months after your tax year end, with any balance owing generally due two to three months after that, well before the return itself. Clean, reconciled monthly books mean your year-end preparer starts from agreed balances instead of a shoebox, and a lender reviewing a Canadian-controlled private corporation's eligibility for the small business tax rate on active income is working from numbers that already tie out.
Software you already run
We work inside QuickBooks Online, Xero or Sage 50, whichever your business already uses, and connect Dext for receipt capture and Wagepoint where payroll needs to post into the ledger. Nothing moves into a system you do not control.
Reviewed before it reaches you
Every month's bookkeeping is reviewed by a senior principal before it reaches you, and your file stays in your own QuickBooks Online, Xero or Sage 50 account. If the last several months are not reconciled yet, start with catch-up and cleanup before moving to monthly bookkeeping. See pricing for how both are quoted; billing terms are set out in your engagement letter.
All services
Bookkeeping: every service
- Monthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- Cash basis bookkeepingBooks kept on a cash basis, recording income and expenses when money actually moves, for owners who want simple books that match their bank balance.
- Accrual basis bookkeepingBooks kept on an accrual basis, matching income and expenses to the period they were earned or incurred, so reports reflect the real state of the business.
- Catch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
- Bank and credit card reconciliationEvery bank, card and payment-processor account reconciled line by line against its statement, so the balance in your books always matches the balance at the institution.
- Chart of accounts designA chart of accounts built around how your business actually operates, so reports answer real questions instead of forcing everything into generic categories.
- QuickBooks Online bookkeepingFull-service bookkeeping delivered inside QuickBooks Online, in a file that belongs to you, using the app connections and reports the platform already offers.
- Xero bookkeepingFull-service bookkeeping delivered inside Xero, in a file that belongs to you, using Xero's own bank feeds, rules and reporting.
- Sage bookkeepingOngoing bookkeeping inside Sage, covering transaction coding, reconciliation and month-end reporting for businesses already running on the Sage platform.
Questions
Frequently asked questions: Bookkeeping
Do you file our GST/HST return?
No. We track GST and HST separately and reconcile the account so the numbers are ready. Filing is done by you or your registered preparer.
Can your team file our T1 or T2 return?
No. CRA's EFILE program requires the registrant to be a Canadian resident holding a valid SIN, so filing sits with a Canada-resident EFILE-registered preparer; we keep the books that return is built from.
Do you prepare accounts under ASPE or IFRS?
Whichever your business already reports under. Most private Canadian companies use ASPE. We do not provide the formal accountant's report a review or audit engagement needs, that stays with a provincially licensed public accountant.
Which provinces' sales tax rates do you handle?
All of them. Ontario, Nova Scotia, New Brunswick, Newfoundland and Labrador and Prince Edward Island charge HST at a single blended rate; the rest charge federal GST plus, where applicable, a separate provincial sales tax, and we code each correctly.
What exactly is included in monthly bookkeeping?
Transactions are sorted into categories against your chart of accounts, every bank, card and payment-processor account is reconciled to its statement, and a profit and loss, balance sheet and open-items list are delivered each month. GST or HST is tracked on its own line from the first entry, not sorted out later.
What bookkeeping work stays outside this service?
We do not file your GST/HST or T2 return, and we do not provide the formal accountant's report a review or audit engagement needs. Filing sits with you or your registered preparer, and any assurance report stays with a provincially licensed public accountant.
What happens to our books if we switch providers?
Your file stays in your own QuickBooks Online, Xero or Sage 50 account throughout the engagement, so history, reconciliations and reports transfer with the subscription, not with us. You can hand the same file to another bookkeeper or bring it in-house at any point.
What access do you need to start bookkeeping?
Read-only bank and card feeds, admin access to your accounting platform, and any receipt-capture app already in use, such as Dext or Hubdoc. We never need the ability to move money, only to see and code what has already happened in your accounts.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.