Payroll, coordinated and reconciled
Payroll support
Finbryn coordinates payroll for Canadian businesses running pay through QuickBooks Online, Xero, Sage 50 or Wagepoint: each draft run checked before approval, CPP, EI and income tax source deductions reconciled against the remittance summary, and journal entries posted to your books. Our accounting team handles the coordination; the payroll platform or processor remits the deductions to CRA.
Payroll reconciliation
Illustrative client · August 2026
CAD
- Payroll register agreed to the provider reportDone
- Net pay agreed to the bank debitDone
- Withholdings and employer costs postedDone
- Payroll liability accounts cleared to zeroIn progress
- Filing dates checked against the calendarNext
Illustrative. An example of the document, not a client's figures.
What payroll coordination covers in Canada
Every pay run in Canada carries federal source deductions, Canada Pension Plan contributions, Employment Insurance premiums and income tax, withheld and remitted by the payroll platform or processor you already use. What that platform does not do on its own is check the draft run against timesheets and rate changes before you approve it, or tie the result back to your general ledger. That review sits with us.
Each pay period we check new hire records and required tax forms, review the draft run against timesheets and current rate tables, and post the resulting journal entry once it is approved. The source deductions withheld get reconciled against the platform's own remittance summary, so the liability on your books matches what actually went to the Canada Revenue Agency.
Multi-province payroll
A business paying employees in more than one province needs the platform to apply the right provincial rate table to each one, from Quebec's separate provincial parallel system to the rest of Canada's federal-plus-provincial split. We confirm the platform supports every province an employer pays into during setup, and flag it the moment a new-province hire shows up in a draft run.
Records of employment and T4s
When an employee leaves, a Record of Employment needs preparing so the departure is documented correctly. At year end, T4 and T4A slips are due to the Canada Revenue Agency by the last day of February, and we reconcile payroll totals ahead of that date so the figures going onto the slips already match the books.
Reviewed before it reaches you
Northlane Solutions Inc. is the company you contract with. Payroll itself still runs on your platform, under your account, and source deductions are remitted by that platform or processor, not by us.
See payroll journals and reconciliations for how each pay run turns into an entry on your books, or the pricing page for how coordination work is scoped.
All services
Payroll support: every service
- Canadian payroll coordination: source deductionsCoordination support for payroll, including the federal and provincial source deductions withheld from every pay run and remitted by the payroll platform or processor.
- Contractor paymentsPayment tracking and year-end reporting support for independent contractors and freelancers, so information-return data is accurate and ready before filing deadlines.
- Payroll journals and reconciliationsPayroll journal entries recorded each pay period and reconciled against the payroll platform's reports, so wages, withholdings and benefit deductions match your general ledger.
- Benefits administration supportAdministrative support for employee benefits: tracking sign-ups and deduction rates and reconciling provider invoices, so benefit costs are recorded correctly and match what was withheld from pay.
Questions
Frequently asked questions: Payroll support
Does Finbryn remit our CPP, EI and income tax deductions?
No. Your payroll platform or processor calculates and remits source deductions to the Canada Revenue Agency. We review the draft run before approval and reconcile the remittance summary against your books.
Can you handle employees across more than one province?
Yes, provided the payroll platform applies each province's rate table correctly, which we confirm during setup and again whenever a new province is added.
Who prepares our T4 slips?
The payroll platform generates them. We reconcile payroll totals through the year so the numbers going onto the T4s already agree with your general ledger by year end.
We do not have a payroll platform yet. Can you help pick one?
Yes. We look at province count, headcount and what you already use for bookkeeping, such as QuickBooks Online or Xero, before recommending one.
What exactly do you handle within payroll support?
We check new-hire records before each run, review the draft pay run against timesheets and current provincial rate tables, and reconcile source deductions against the payroll platform's remittance summary. Payroll journal entries are then recorded in your accounting software so the ledger matches what actually paid out.
What payroll tasks stay outside this service?
Running the actual pay run, calculating and remitting source deductions to the CRA, and issuing T4 slips stay with your payroll platform or provider, such as Wagepoint or Sage 50 Payroll. We coordinate around that platform and reconcile its output, we do not replace it.
What is the timeline to get payroll support running?
Coordination typically starts alongside your next full pay period once we have read access to the payroll platform and current employee records. The first reconciled journal entry lands with that pay run, and ongoing coordination continues on the same cycle after that.
What happens to our payroll records if we switch providers?
Payroll history stays inside your own Wagepoint, Sage 50 or other platform account, along with the journal entries already posted in QuickBooks Online or Xero. You keep every record and can hand coordination to another provider or bring it in-house without losing history.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.