Bills paid on time, invoices collected on time
Accounts payable and receivable
Finbryn runs accounts payable and receivable for Canadian small businesses: vendor bills entered and paid, customer invoices issued and followed up, and both ledgers reconciled weekly in QuickBooks Online, Xero or Sage 50, with GST and HST applied correctly, prepared by our team and checked by a senior principal before it reaches you.
Aged receivables
Illustrative client · August 2026
CAD
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
Two ledgers, one cash position
A Canadian small business rarely goes under from a bad quarter. It goes under from vendor bills paid too early and customer invoices collected too late, at the same time. Finbryn runs both ledgers together, inside QuickBooks Online, Xero or Sage 50, with Dext handling receipt capture and Wagepoint in the loop when payroll is part of the picture.
Payable side: nothing releases without you
A bill lands, gets coded to your chart of accounts, and sits in a queue for your sign off. Larger purchases are checked against the purchase order and the receiving record first, so a supplier billing for goods that never showed up gets caught before it is paid rather than after. We never hold authority to release a payment ourselves unless you put that in writing.
Receivable side: rate by province, not by guess
Where a sale is made decides the tax that applies: the federal 5 percent GST in provinces without a harmonized tax, or the relevant HST rate in a participating province. Getting that wrong on an invoice is the kind of error that shows up months later as a mismatch on a GST/HST return, so it is checked at the point the invoice is drafted, not fixed after the fact. Once invoices are out, a standing follow up cadence chases anything overdue and an aging report shows what is genuinely at risk.
The C$30,000 line
A business under the small-supplier threshold does not have to register for GST/HST at all. We track that number against your rolling revenue and flag it well before it is crossed, since registration and the duty to start charging tax both take effect from the date the threshold is passed.
Closed by day five, not day thirty
Monthly reconciliation finds problems a month late. Weekly reconciliation, closed out by business day five, finds them while a fix still costs nothing.
Who does the work
Entries, matching and reconciliation are done by our team; Northlane Solutions Inc. is the entity you sign with, and every file is reviewed by a senior principal before you see it. Your CRA business number, and every decision tied to it, stays yours.
All services
Accounts payable and receivable: every service
- Bill pay (Bill.com, Melio)Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set through Bill.com or Melio, with every payment matched back to its bill.
- InvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
- CollectionsOverdue invoices are followed up on a set cadence, with reminders sent and calls logged, so slow-paying customers get consistent attention without you having to chase them yourself.
- Aged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
- Cash applicationIncoming customer payments are matched to the right invoice and posted to the correct account, so accounts receivable reflects what is actually still owed.
- Three-way matchPurchase orders, receiving records and vendor invoices are checked against each other before a bill is approved for payment, catching price and quantity errors before money moves.
Questions
Frequently asked questions: Accounts payable and receivable
Do you register us for a GST/HST account or file our returns?
No. GST/HST registration and filing sit on your own CRA Business Number and your own account. We track your revenue against the C$30,000 small supplier threshold and flag it, prepare the transaction data behind a return, and leave registration and filing to you or your appointed adviser.
Which software do you work inside for AP and AR in Canada?
QuickBooks Online, Xero or Sage 50 for the ledger, with Dext for receipt capture and Wagepoint on the payroll side when payroll is in scope. Tell us your stack during onboarding and we confirm the exact setup before anything starts.
Do you have authority to move money or approve payments on your own?
No. Payment runs are queued for your approval. Nothing pays until you release it, unless you choose in writing to delegate that step to us.
How do you handle input tax credits on vendor bills?
Each vendor bill is coded with the GST or HST charged so the input tax credit is captured correctly at your registration status, rather than left for your adviser to reconstruct at filing time.
What exactly is included in accounts payable and receivable support?
Vendor bills are coded and queued for your approval, customer invoices are drafted and sent, and cash received is matched back to the invoice it settles. Everything runs inside QuickBooks Online, Xero or Sage 50, reconciled the same way your monthly bookkeeping is, so AP and AR agree with the bank rather than sitting in a separate tracker.
What is not part of AP and AR support?
We do not decide credit terms, negotiate a payment plan with a vendor or customer, or take collections beyond a scheduled reminder in your own voice. Those calls stay with you. We also do not hold your banking credentials or move money without your prior approval on each payment run.
How long does a vendor bill or customer invoice take to process?
A vendor bill is coded and routed for your approval within a business day of arriving, and a customer invoice goes out once the sales order or contract is confirmed. Recurring invoices run on the schedule you set, and payment runs follow the approval cadence agreed at onboarding.
What happens to our AP and AR records if we switch providers?
Nothing moves out of your own file. Vendor and customer records, invoice history and the aged receivables and payables sit inside your QuickBooks Online, Xero or Sage 50 account, so you keep full access and history whether or not the engagement with Finbryn continues.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.