Software and migrations
Stripe and Shopify integration
Stripe and Shopify payment data is connected and reconciled into Xero or QuickBooks Online for Hong Kong companies, so processing fees, refunds and payouts across HKD, USD and RMB stay visible instead of getting buried inside one settlement line each period, with historical settlements tied out during onboarding.
Migration checklist
Illustrative client · August 2026
HKD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
Reconciling payments, not just deposits
Stripe and Shopify accounts connect to Xero or QuickBooks Online, and the chart of accounts is mapped for gross sales, processing fees, refunds and chargebacks, so a payout is broken out rather than booked as a single deposit that hides what actually happened to each sale.
Payouts across currencies
Hong Kong companies selling online commonly take payment in HKD, USD or RMB depending on the customer's market. Each payout is reconciled to processor statements in the currency it settled, with exchange differences posted to their own line so the HKD figure in your books reflects what actually landed, not a rate applied after the fact.
No sales tax layer to reconcile
Hong Kong has no VAT, GST or general sales tax, so unlike a UK or EU Shopify setup there is no domestic tax code to reconcile against the payout. Where a sale is made to a customer in another market with its own tax rules, that is flagged separately rather than folded into the Hong Kong reconciliation.
Historical settlements and ongoing reconciliation
Historical settlements are imported and tied out during onboarding, then daily or weekly payouts are reconciled against processor statements on an ongoing basis, so the fee and refund detail behind each deposit stays visible month after month rather than getting lost once the onboarding project ends.
Why this matters at audit time
Since every active Hong Kong company undergoes a statutory audit regardless of size, online sales revenue that reconciles cleanly to processor statements all year gives your CPA a documented trail for revenue testing, rather than a single net figure with no supporting detail behind it.
Questions
Frequently asked questions: Stripe and Shopify integration
Should Stripe or Shopify payouts be booked as one deposit for a Hong Kong company?
No. A single deposit line hides processing fees and refunds, which distorts both revenue and expenses for the period. Payouts are broken out into their component parts instead.
Do you handle payouts that settle in USD or RMB rather than HKD?
Yes. Each payout is reconciled to the processor statement in the currency it settled, with exchange differences recorded on their own line rather than absorbed into revenue.
Is there a sales tax layer to configure for Hong Kong Shopify sales?
No. Hong Kong has no VAT, GST or general sales tax, so there is no domestic tax code to reconcile. Sales to customers in other markets are flagged separately where their own rules apply.
How often are Stripe and Shopify payouts reconciled once set up?
Daily or weekly, matched against processor statements on an ongoing basis so the detail behind each payout stays current rather than being reconstructed periodically.
What happens to the connection if we switch payment processors later?
The old feed is closed out cleanly at the switch date and a new one set up for the replacement processor, so historical Stripe or Shopify data stays intact rather than disappearing from your reports.
Should Stripe payouts be recorded as one deposit or broken out?
Broken out. A single deposit line hides fees and refunds, which understates expenses and overstates net revenue for the period.
Do you handle Shopify Payments as well as Stripe directly?
Yes, both route through the same reconciliation process once connected.
What software works with stripe and Shopify integration?
Stripe and Shopify integration runs inside Stripe or Shopify, whichever you already use. If you are not yet set up in either, we can configure a file in your name so you keep ownership of it once the engagement is under way.
How do we get started with stripe and Shopify integration?
Getting started with stripe and Shopify integration begins with a short review of your current records and software access. Once that is done we confirm scope and timing in writing, and ongoing work begins on the schedule agreed with you.
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Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.