Software and migrations
Stripe and Shopify integration
Stripe and Shopify payment data connected and reconciled into QuickBooks Online, Xero or Sage 50, so processing fees, refunds and GST/HST collected are visible instead of buried inside a single daily payout, with historical settlements tied out to processor statements during onboarding.
Migration checklist
Illustrative client · August 2026
CAD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
Shopify is a Canadian company, GST/HST still has to be mapped correctly
Shopify is headquartered in Ottawa and widely used by Canadian sellers, but the accounting problem it creates is the same one every payment processor creates: a payout on your bank statement is a net figure after fees, refunds and chargebacks are already taken out, and it does not show what GST/HST was actually collected on the underlying sales.
Connecting Stripe and Shopify to your books
We connect Stripe and Shopify Payments to QuickBooks Online, Xero or Sage 50, and map the chart of accounts for gross sales, processing fees, refunds and chargebacks so each shows separately rather than netting into one number. GST/HST collected through Shopify checkout gets reviewed against what actually posts to the books, since a misconfigured tax setting in Shopify can quietly under-collect or over-collect relative to the rate that applies in a customer's province.
Daily or weekly reconciliation
Payouts get reconciled against processor statements on a daily or weekly cadence rather than left to pile up, which is what keeps the GST/HST owing figure accurate through the period instead of becoming a reconstruction project right before a filing is due. Historical settlements get imported and tied out during onboarding so the switch does not leave a gap.
Beyond Stripe: the wider payment stack
Shopify Payments, PayPal and other processors that feed a Canadian storefront get handled the same way, connected and reconciled rather than recorded as a single unexplained deposit line each time money lands in the bank.
Questions
Frequently asked questions: Stripe and Shopify integration
Should Stripe or Shopify payouts be recorded as one deposit or broken out?
Broken out. A single deposit line hides fees, refunds and GST/HST collected, which understates expenses and misstates what tax is actually owing for the period.
Does Shopify collect the correct GST/HST rate automatically?
Not always. Tax settings need to be checked against the rate that applies in each customer's province; we review this as part of setup.
Can this integration handle refunds and chargebacks?
Yes, refunds and chargebacks are tracked separately from gross sales so they do not distort the revenue line.
Can you connect Stripe and Shopify to Sage 50?
Yes, alongside QuickBooks Online and Xero, though the mapping in Sage 50 is set up more manually than in the cloud platforms.
What exactly is included in stripe and Shopify integration?
Stripe and Shopify accounts connected to QuickBooks Online or Xero, and chart of accounts mapped for gross sales, processing fees, refunds and chargebacks. This work runs inside Stripe or Shopify, whichever your business already has in place, and it rolls into your regular monthly close rather than sitting off to the side as a separate, unreconciled process.
Should Stripe payouts be recorded as one deposit or broken out?
Broken out. A single deposit line hides fees and refunds, which understates expenses and overstates net revenue for the period.
Do you handle Shopify Payments as well as Stripe directly?
Yes, both route through the same reconciliation process once connected.
What software works with stripe and Shopify integration?
Stripe and Shopify integration runs inside Stripe or Shopify, whichever you already use. If you are not yet set up in either, we can configure a file in your name so you keep ownership of it once the engagement is under way.
How do we get started with stripe and Shopify integration?
Getting started with stripe and Shopify integration begins with a short review of your current records and software access. Once that is done we confirm scope and timing in writing, and ongoing work begins on the schedule agreed with you.
Related services
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.