Software and migrations
Stripe and Shopify integration
Stripe and Shopify payouts bundle gross sales, processing fees, refunds and chargebacks into one deposit that hides the real fee load and the GST inside it. Finbryn connects both to Xero, MYOB or QuickBooks Online so each component posts separately and payouts reconcile to processor statements.
Migration checklist
Illustrative client · August 2026
AUD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
The number in your bank feed is already net
A Stripe or Shopify Payments deposit has processing fees, refunds and chargebacks stripped out before it ever reaches the bank, and sometimes a rolling reserve on top of that. Post it straight to revenue and the GST that was collected inside those original sales is buried along with everything else, quietly wrong on every quarterly BAS until someone catches it. Most Australian businesses taking card payments run into this within their first few months of live transactions, not years later.
Rebuilding the components
Stripe and Shopify Payments connect into Xero, MYOB or QuickBooks Online, through A2X for higher-volume Shopify sellers, with the chart of accounts mapped so gross sales, fees, refunds and chargebacks each get their own line and the right GST tax code. Payouts, whether they land daily or weekly, are checked against the processor's own settlement report every time, so the bank figure always traces back to a real breakdown rather than an assumption someone made once and never revisited.
The GST that was hiding in the deposit
GST collected through either platform belongs in a liability account, not folded into revenue. Once gross sales are visible rather than the net figure, a business sitting near the A$75,000 registration threshold usually sees it coming well ahead of the 21-day window, rather than after the threshold has already been crossed.
Fixing what already happened
Most new clients arrive with several months of net deposits already booked as income. Those periods get rebuilt into gross sales, fees, refunds and GST, so historical reports and past BAS figures stop overstating revenue that was never really there.
Questions
Frequently asked questions: Stripe and Shopify integration
Should I record my Stripe or Shopify payout as one deposit?
No. A single deposit line hides processing fees, refunds and the GST collected inside gross sales, which understates expenses and overstates net revenue for the period.
Do you connect Stripe directly or only through Shopify?
Both. Stripe connects directly for businesses billing outside Shopify, and through Shopify Payments for ecommerce sellers, often paired with A2X for higher transaction volume.
Does this help track GST collected on sales?
Yes. GST gets mapped to its own liability account rather than getting swept into revenue, which keeps quarterly BAS figures accurate.
How close to the GST threshold does this help me see?
Splitting out true gross sales, rather than a net deposit, shows real turnover clearly, which matters when a business is approaching the A$75,000 registration threshold.
How is this integration priced?
As part of a software migration or setup project, scoped against transaction volume across Stripe and Shopify, rather than as an ongoing separate monthly charge on top of bookkeeping.
Should Stripe payouts be recorded as one deposit or broken out?
Broken out. A single deposit line hides fees and refunds, which understates expenses and overstates net revenue for the period.
Do you handle Shopify Payments as well as Stripe directly?
Yes, both route through the same reconciliation process once connected.
What software works with stripe and Shopify integration?
Stripe and Shopify integration runs inside Stripe or Shopify, whichever you already use. If you are not yet set up in either, we can configure a file in your name so you keep ownership of it once the engagement is under way.
How do we get started with stripe and Shopify integration?
Getting started with stripe and Shopify integration begins with a short review of your current records and software access. Once that is done we confirm scope and timing in writing, and ongoing work begins on the schedule agreed with you.
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Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.