AP & AR
Collections
Overdue UK customer invoices are followed up on a set cadence, in your own voice, through Xero, QuickBooks Online or Sage, with every reminder and call logged so slow payers get consistent attention and you always know exactly where each account stands.
Aged receivables
Illustrative client · August 2026
GBP
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
Chasing invoices without chasing customers away
A reminder cadence is set for invoices approaching and past their due date: a note before the date, a follow-up shortly after, then a firmer message if payment still has not landed. Every email goes out from your own business address, using wording and tone you approve, run through Xero, QuickBooks Online or Sage rather than a separate collections tool.
Each contact, whether an email, a call or a portal message, is logged against the invoice with the customer's response, so nothing depends on someone remembering who was chased last week. A short weekly list highlights the accounts that need your direct attention, rather than burying you in every reminder sent.
Late payment on UK commercial debts can, under the Late Payment of Commercial Debts (Interest) Act, carry statutory interest and a fixed compensation charge once terms are exceeded. We flag accounts where that may apply and leave the decision of whether to add it to you, since it changes the customer relationship and is not something we apply automatically.
What is not included
This is early-stage, in-house follow-up, not third-party debt collection. A disputed invoice is flagged and sent back to you rather than chased further, and a customer who genuinely will not pay is handed to you with the full history attached so you can decide whether to write it off or escalate it. Every reminder sent and call logged stays attached to the invoice record, so a director reviewing the account later sees the whole trail in one place rather than piecing it together from separate inboxes.
Questions
Frequently asked questions: Collections
Do reminders come from a third-party collections agency?
No. Every reminder comes from your own business, in wording and tone you approve. This is early-stage follow-up inside your accounting software, not debt collection.
Can you add statutory interest to a late UK invoice?
We flag accounts where the Late Payment of Commercial Debts Act may allow it and leave applying it to you, since it affects the customer relationship.
What happens with a customer who will not pay at all?
We hand it to you with the full contact history logged. Writing it off, escalating to a collections agency or pursuing it further is your decision.
How is a chase cadence for a UK customer set?
A typical cadence starts with a friendly reminder a few days after the due date, followed by a firmer follow-up and, where needed, a call before escalation is considered. The exact pace is agreed with you, since a long-standing customer relationship may warrant a softer approach than a one-off account.
What records are kept of collections activity?
Every reminder, call note and customer response is logged against the invoice in your accounting software, so there is a full trail if a dispute or write-off decision comes later. You can see the history at any point without asking us to reconstruct it from email threads.
Will collections calls come from a third-party agency?
No. Reminders and follow-up come from your own business, using the templates and tone you approve. This is early-stage follow-up, not debt collection.
What happens with a customer who still will not pay?
We bring it to you with the full history logged. Whether to write it off, escalate to a collections agency or pursue it further is your call.
What if our records for collections are not up to date?
If your records are behind, we scope a catch-up first so collections starts from a clean, reconciled base. That catch-up is priced and timed separately from the ongoing engagement, so you always know what each part costs.
Who reviews the work before it reaches us?
Every deliverable under collections is reviewed by a senior principal before it reaches you. You keep access to the underlying file at every stage, so nothing about the work happens somewhere you cannot see it.
Related services
- AP & ARInvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
- AP & ARAged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.