Software and migrations
Bill.com integration
US businesses paying more than a handful of vendors a month usually need Bill.com's approval workflow more than they need a faster way to write checks. Finbryn configures Bill.com for accounts payable and receivable and keeps vendor 1099 data organized ahead of January filing.
Migration checklist
Illustrative client · August 2026
USD
- Old file backed up with full historyDone
- Chart of accounts mapped line by lineDone
- Opening balances agreed to the old fileDone
- Bank feeds connected and testedIn progress
- First month closed in the new softwareNext
Illustrative. An example of the document, not a client's figures.
What Bill.com solves for a US business
Once a business has more than a few vendors, paying bills by check or ad hoc bank transfer creates two problems: no consistent approval trail, and no clean vendor record for 1099 reporting at year end. Bill.com fixes both by routing every bill through an approval chain before payment and keeping a structured vendor record behind each transaction.
What setup covers
We connect Bill.com to QuickBooks Online, Xero or NetSuite, then configure the approval hierarchy to match who actually signs off on payments at the business, one approver for a small business, tiered limits for a larger one. Vendor and customer records get imported and matched against existing accounts rather than recreated from scratch, and payment runs sync back to the general ledger automatically once approved.
Vendor 1099 tracking
Bill.com's vendor records capture the W-9 information needed for year-end 1099 reporting, and we configure vendor accounts so 1099-eligible payments are flagged as they happen rather than reconstructed in January. Under current IRS rules the reporting threshold for nonemployee compensation on Form 1099-NEC rises to $2,000 for payments made in 2026 and later, and Form 1099-NEC has to reach both the IRS and the recipient by January 31. Clean, flagged vendor data through the year means that deadline is a data pull, not a scramble.
Connected to the rest of the books
Bill.com syncs to QuickBooks Online, Xero or NetSuite as payments and invoices clear, so accounts payable and receivable aging stays current without a separate manual reconciliation step at month end. We review that aging each period as part of ongoing bookkeeping, flagging anything overdue before it becomes a cash flow surprise.
Questions
Frequently asked questions: Bill.com integration
Can Bill.com handle both bill payments and customer invoicing?
Yes, it manages accounts payable and accounts receivable, and both sync back into your QuickBooks Online, Xero or NetSuite file.
Does Bill.com track what I need for 1099 filing?
It captures W-9 and payment data by vendor. We configure vendor accounts so 1099-eligible payments are flagged through the year, ahead of the January 31 filing deadline.
Who approves payments once Bill.com is set up?
You do. We configure the approval workflow and prepare payment runs, but final approval and funding authority stay with your team.
What does bill.com integration actually include, month to month?
Bill.com integration covers bill.com account connected to QuickBooks Online, Xero or NetSuite, along with approval hierarchy configured to match who signs off on payments. The work runs inside Bill.com, QuickBooks Online, Xero or NetSuite, the file stays under your own subscription, and a senior principal reviews the output before it reaches you each period.
What access do you need to start bill.com integration?
View or edit access to Bill.com, QuickBooks Online, Xero or NetSuite is enough to begin; nothing about your existing subscription or login changes on our side. Any additional access needed for a specific deliverable, such as a bank portal or receipt inbox, is agreed with you first, and the scope is set out in your engagement letter.
Can Bill.com handle both payables and receivables?
Yes, it manages bill payments and invoice collection, and both sync back into your accounting platform.
Who actually approves payments in Bill.com?
You do. We configure the approval workflow and prepare payment runs, but final approval stays with your team.
What is included in bill.com integration?
Bill.com integration covers bill.com account connected to QuickBooks Online, Xero or NetSuite and approval hierarchy configured to match who signs off on payments. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is bill.com integration priced?
Pricing for bill.com integration depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Related services
- AP & ARBill pay (Bill.com, Melio)Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set through Bill.com or Melio, with every payment matched back to its bill.
- AP & ARInvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
Industries
- Agencies and consultanciesBookkeeping for marketing agencies, design studios and consulting firms billing clients on retainers and project fees.
- Professional servicesBookkeeping for professional service firms such as engineering, architecture and IT consulting billing clients by project or retainer.
- Construction and job costingBookkeeping for contractors and builders who need cost and profitability tracked by job, not just by month.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.