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Bookkeeping and accounting support, one service at a time.
Monthly bookkeeping, catch-up cleanup and the support around them, all delivered in the software you already run.
Finbryn's services for US businesses start with monthly bookkeeping in QuickBooks Online or Xero and extend to catch-up cleanup, AP/AR support, sales-tax preparation support and fractional CFO work. Each service page lists exactly what you receive, the software involved and, where a filing is required, which credentialed signer or partner handles it.
Bookkeeping
Books, reconciled every week
Monthly bookkeeping in QuickBooks Online, Xero or the platform you already run: every transaction sorted into categories, every bank and card account reconciled, and a clean set of reports each month.
- Monthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- Cash basis bookkeepingBooks kept on a cash basis, recording income and expenses when money actually moves, for owners who want simple books that match their bank balance.
- Accrual basis bookkeepingBooks kept on an accrual basis, matching income and expenses to the period they were earned or incurred, so reports reflect the real state of the business.
- Catch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
- Bank and credit card reconciliationEvery bank, card and payment-processor account reconciled line by line against its statement, so the balance in your books always matches the balance at the institution.
- Chart of accounts designA chart of accounts built around how your business actually operates, so reports answer real questions instead of forcing everything into generic categories.
- Multi-currency bookkeepingBookkeeping for businesses that bill, pay or hold funds in more than one currency, with exchange gains and losses tracked separately from operating results.
- Inventory accountingInventory tracked from purchase through sale, with cost of goods sold calculated properly instead of estimated, on a periodic or perpetual basis.
- Fixed asset registerA running register of equipment, vehicles and other fixed assets, with depreciation calculated and posted on a set schedule so the balance sheet stays accurate.
- Intercompany accountingBookkeeping across two or more related entities, with intercompany loans, charges and transfers tracked and eliminated so consolidated reports are not overstated.
- Class and location trackingTransactions tagged by class, location, property or department, so profit and loss can be sliced by the parts of the business that actually matter to you.
- Receipt capture with Dext and HubdocReceipts and bills captured through Dext or Hubdoc and matched to the right transaction automatically, so paperwork stops piling up at month end.
- QuickBooks Online bookkeepingFull-service bookkeeping delivered inside QuickBooks Online, in a file that belongs to you, using the app connections and reports the platform already offers.
- Xero bookkeepingFull-service bookkeeping delivered inside Xero, in a file that belongs to you, using Xero's own bank feeds, rules and reporting.
- NetSuite bookkeepingOngoing bookkeeping and close support inside NetSuite for businesses that have outgrown small-business software, covering multi-entity, multi-currency and inventory-heavy setups.
- Sage bookkeepingOngoing bookkeeping inside Sage, covering transaction coding, reconciliation and month-end reporting for businesses already running on the Sage platform.
- Zoho Books bookkeepingFull-service bookkeeping inside Zoho Books, useful for businesses already running on the wider Zoho suite for invoicing, inventory or CRM.
- FreshBooks bookkeepingBookkeeping inside FreshBooks for freelancers, consultants and small service businesses that already invoice clients through the platform.
- Wave bookkeepingBookkeeping inside Wave for very small businesses and sole proprietors who want low-cost software with someone else keeping the books current.
Accounts payable and receivable
Bills paid on time, invoices collected on time
Vendor bills processed and paid, customer invoices sent and chased, and both ledgers reconciled every week so cash in and cash out are never a guess.
- Bill pay (Bill.com, Melio)Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set through Bill.com or Melio, with every payment matched back to its bill.
- Vendor onboarding and tax-form collectionNew vendors are set up with the right details on file, including any required tax form collected before the first payment, so year-end information reporting starts clean.
- Expense management (Ramp, Brex, Expensify)Card spend and out-of-pocket expenses are coded, matched to receipts and reconciled inside Ramp, Brex or Expensify, so month-end close does not wait on missing receipts.
- InvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
- CollectionsOverdue invoices are followed up on a set cadence, with reminders sent and calls logged, so slow-paying customers get consistent attention without you having to chase them yourself.
- Aged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
- Cash applicationIncoming customer payments are matched to the right invoice and posted to the correct account, so accounts receivable reflects what is actually still owed.
- Three-way matchPurchase orders, receiving records and vendor invoices are checked against each other before a bill is approved for payment, catching price and quantity errors before money moves.
- 1099 vendor trackingVendor payments are tracked through the year against information-reporting thresholds, so the data a credentialed preparer needs to issue 1099 forms is ready before the filing deadline, not assembled in a rush afterward.
Month-end close and reporting
Books closed, numbers you can read
A repeatable monthly close that ties every account back to source records, then turns the result into management reports, KPI dashboards and board-ready packages. Built for businesses that need numbers fast enough to act on, not just file away.
- Month-end closeA repeatable monthly close that ties every account back to source records and hands you a finished set of financials on a predictable date each month.
- Management reportsMonthly profit and loss, balance sheet and cash flow packaged with a plain-English narrative so the numbers explain themselves before anyone has to ask a question.
- KPI dashboardsA small set of metrics that actually run the business, tracked month over month in one place instead of scattered across spreadsheets.
- Board packsA board-ready package built from the same numbers as your monthly close, delivered on a schedule that leaves you time to read it before the meeting.
- Budget vs. actualActual results lined up against the budget every month, with the gap explained in plain language rather than left for you to work out on your own.
- Variance analysisA closer look at why a number moved: price, volume, timing or a one-off, so a variance on a report turns into an answer instead of a question.
- ConsolidationsMultiple entities, locations or subsidiaries combined into one consolidated set of financials, with intercompany balances eliminated while each entity still reports on its own.
- US GAAP conversionBooks moved from cash basis or another framework onto US GAAP accrual accounting, with every adjustment documented so a lender, investor or auditor can follow the trail.
- IFRS conversionBooks converted between US GAAP and IFRS, or built directly on IFRS, for businesses reporting to an overseas parent, investor or standard-setter outside the United States.
- Revenue recognition (ASC 606 / IFRS 15)Revenue recorded when it is actually earned rather than when cash lands, following the five-step model shared by ASC 606 and IFRS 15, so recurring and multi-part contracts are accounted for correctly.
- Lease accounting (ASC 842 / IFRS 16)Operating and finance leases brought onto the balance sheet as a right-of-use asset and a lease liability, in line with ASC 842 and IFRS 16, with monthly amortization tracked going forward.
- Deferred revenueCash collected before it is earned tracked separately from revenue and released to the profit and loss on the schedule that matches when the work is actually delivered.
- Prepaid schedulesInsurance, software subscriptions and other costs paid up front spread across the months they actually cover, instead of hitting one month's profit and loss all at once.
- AccrualsExpenses and revenue recorded in the period they actually happen, even when the invoice or cash has not moved yet, so the month's numbers reflect that month's activity.
- Cash flow statementsA statement of cash flows built from your actual accrual books, showing where cash came from and went across operating, investing and financing activity.
Payroll support
Payroll, coordinated and reconciled
Coordination with the payroll platform you already run pay through, plus the accounting work around it: pay-run review, journal entries, contractor payments and benefit deductions reconciled to your books every period.
- US payroll coordination: Gusto, ADP, Rippling and DeelCoordination support for payroll run through Gusto, ADP, Rippling or Deel: new-hire setup checked, each pay run reviewed before approval, and the resulting entries posted to your books.
- Contractor paymentsPayment tracking and year-end reporting support for independent contractors and freelancers, so information-return data is accurate and ready before filing deadlines.
- Payroll journals and reconciliationsPayroll journal entries recorded each pay period and reconciled against the payroll platform's reports, so wages, withholdings and benefit deductions match your general ledger.
- Benefits administration supportAdministrative support for employee benefits: tracking sign-ups and deduction rates and reconciling provider invoices, so benefit costs are recorded correctly and match what was withheld from pay.
Tax preparation support
Filing-ready, prepared by people who already know your books
Return preparation and filing support across US federal and state, UK, Australian, Canadian, Hong Kong and EU obligations, built from books we already reconcile and reviewed by a credentialed signer or registered filing partner before anything is filed.
- Individual income tax preparation supportPreparation support for individual income tax returns, including owners who report business income on their personal return. The return itself is reviewed and signed by a credentialed preparer.
- C corporation tax preparation supportPreparation support for C corporation income tax returns, built from your year-end books and reviewed by a credentialed signer before filing.
- S corporation tax preparation supportPreparation support for S corporation income tax returns and shareholder K-1s, built from your bookkeeping and reviewed by a credentialed signer.
- Partnership tax preparation supportPreparation support for partnership and multi-member LLC returns, including partner K-1s, built from your books and reviewed by a credentialed signer.
- Nonprofit information return preparation supportPreparation support for nonprofit information returns, built from your fund accounting records and reviewed by a credentialed signer before filing.
- Foreign-owned LLC reporting support (Form 5472)Preparation support for the information return and pro forma corporate return that a foreign-owned, single-member LLC must file, reviewed by a credentialed signer before filing.
- Information return preparation support (1099s and W-2s)Preparation support for contractor and vendor information returns and year-end wage statements, built from your books and payroll platform.
- Sales tax and nexus supportSupport for tracking where your sales create a tax obligation and preparing the periodic returns that follow, built from your sales platform data.
- State registration supportSupport for registering a business to operate, collect tax or run payroll in a new state, built around the specific triggers your growth creates.
- Franchise and annual report preparation supportPreparation support for the annual franchise tax and report that most states require to keep a company in good standing, built from your entity and financial records.
- R&D tax credit preparation supportPreparation support for documenting and calculating a research and development credit, built from project records and your bookkeeping so the position is defensible.
- Estimated tax payment supportSupport for calculating and scheduling quarterly estimated tax payments so a large bill never arrives as a surprise at filing time.
- Tax planning supportYear-round planning support that looks ahead of filing season, modeling entity structure, timing and elections so decisions get made before a deadline forces them.
- Notice response supportSupport for reading, organizing and responding to a tax authority notice, from a simple math correction to a request for documentation.
Virtual CFO and advisory
A finance lead, on a part-time basis
Fractional CFO and financial planning work: cash forecasting, budgeting, KPI design, investor and lender reporting, and support through a raise, an acquisition or a sale.
- Fractional CFOA senior finance lead who works your numbers on a part-time basis: monthly reviews, board and investor prep, and a second opinion before a big decision.
- 13-week cash flow forecastA rolling week-by-week cash forecast that shows what is coming in, what is going out, and where the next 13 weeks get tight.
- BudgetingAn annual budget built from your real numbers, broken out by month and department, that becomes the baseline every later report is measured against.
- FP&AOngoing financial planning and analysis: budget-to-actual tracking, margin and cost analysis, and the monthly pack that explains why the numbers moved.
- Fundraising financial modelsA financial model built for a raise: historical actuals, a growth-driven forecast, and the assumptions an investor will want to pressure-test.
- Investor reportingA recurring investor update built from your actual numbers: the metrics investors expect, delivered on a schedule you can rely on.
- Pricing and unit economicsA clear read on what each customer, order or unit actually costs and earns, so pricing decisions are based on margin rather than a guess.
- KPI designA short list of the numbers that actually run your business, defined once and tracked consistently, instead of a dashboard nobody opens.
- M&A due diligence supportFinancial due diligence support for a buy-side or sell-side deal: clean data, a quality-of-earnings view, and answers ready before the buyer or their advisor asks.
- Exit readinessA review of what a buyer's diligence team will see in your books, done before you go to market, so surprises get fixed on your own timeline instead of theirs.
- Lender covenant reportingRecurring reports built to your loan agreement's exact definitions, delivered on the schedule your lender requires, so a covenant test never comes as a surprise.
Audit and compliance support
Books ready before the auditor shows up
Books, schedules and documentation built to hold up under an external auditor, a grant funder or a readiness review, prepared by our accounting team so the audit itself moves faster and with fewer follow-up requests.
- Audit-ready booksMonthly and year-end books maintained with the support and schedules an external auditor expects to see on day one, so fieldwork starts without a scramble to reconstruct records.
- PBC list managementThe auditor's provided-by-client request list tracked item by item, with documents gathered, organized and delivered on schedule instead of chased down in the final week.
- Working paper preparationSupporting schedules and reconciliations built the way an auditor expects to see them, cross-referenced to the trial balance, so review comments come back with fewer open questions.
- Internal controls documentationFinancial process controls, such as who approves a payment or reconciles an account, written down and walked through with your team, so an auditor or funder can see how the numbers are actually produced.
- Grant compliance supportGrant funds tracked separately from other revenue, spent against the approved budget, and documented the way a funder or a single-audit reviewer expects to see it.
- SOC readiness bookkeepingFinancial recordkeeping and evidence-gathering support for companies preparing for a service-organization examination, keeping the accounting-side documentation consistent while the technical control work is led by your security team or examiner.
Business setup and compliance
Entity formation and the filings that keep it current
Support for forming a company and keeping it in good standing: formation paperwork prepared, a registered agent or office coordinated, and the recurring filings tracked so nothing lapses. Anything that requires a specific filer designation or government signature is named and routed to that credentialed party.
- US LLC formation supportPreparation support for forming a US limited liability company: entity documents drafted for your review, state filing paperwork organised, and the post-formation checklist tracked so the entity is ready to open a bank account and start trading.
- EIN application supportPreparation of the employer identification number application so a new entity has the number it needs to open a bank account, run payroll and file returns, with the form checked before it goes to the filer.
- Registered agent coordinationCoordination between your registered agent and your compliance calendar, so service-of-process notices and state correspondence are logged, forwarded and acted on instead of sitting unopened.
- State annual report and franchise tax filing supportTracking and preparation support for the annual reports and franchise tax filings that keep an entity in good standing in every state it is formed or registered in, so a missed deadline never triggers an administrative dissolution.
- Foreign-owned LLC compliance supportPreparation support for the extra record-keeping and information-return requirements that apply once a US entity has a foreign owner, so the paperwork is ready well ahead of the deadline that carries the largest penalty on the books.
For accounting and tax firms
Capacity for firms, white-labeled
Back-office capacity for accounting, bookkeeping and tax firms: white-label bookkeeping, busy-season overflow, dedicated staff pods and review support, delivered under your firm's name.
- White-label bookkeepingMonthly bookkeeping produced under your firm's own name and templates, so your clients see your brand while our team handles sorting transactions into categories, reconciling and reporting behind it.
- Busy season tax prep supportPreparation-support capacity for firms during filing season: source documents put in order, workpapers built and draft returns assembled for your credentialed preparers to review and sign.
- Dedicated staff podsA named, fixed group of accountants assigned to your firm alone, working your files on your schedule, rather than a rotating pool shared across other engagements.
- Overflow cleanup projectsFixed-scope cleanup and catch-up projects your firm can hand off when a client's books are too far behind for your own staff to absorb without disrupting other work.
- Review supportA second set of eyes on files your firm has already prepared, checking ties, disclosures and workpaper completeness before they reach your partner for sign-off.
- Outsourced capacity planningPlanning work for firms deciding how much bookkeeping and prep capacity to hand to an outsourced pod, including pilot scoping, staffing ramp and handoff design before any files move.
Software and migrations
Set up right, connected right
Setup, cleanup and migration work for the accounting platform and the tools around it: QuickBooks Online, Xero, NetSuite and Sage Intacct, plus the integrations that feed them, so the software matches how the business actually runs.
- QuickBooks setup, cleanup and migrationA new QuickBooks Online file built to fit the business, or an existing file cleaned up and reconciled, plus migration from spreadsheets or another platform without losing history.
- Xero setup and migrationA Xero file configured for the business from day one, or a move into Xero from another platform, with the chart of accounts, bank feeds and history carried across cleanly.
- NetSuite implementation supportHands-on support around a NetSuite implementation or an existing instance: chart of accounts design, module configuration review and the ongoing bookkeeping work once the system is live.
- Sage Intacct supportSetup, cleanup and ongoing bookkeeping inside Sage Intacct, including dimension structure, multi-entity consolidations and the reconciliations that keep a multi-entity close on schedule.
- A2X and Link My Books integrationMarketplace and payment settlement data connected into QuickBooks Online or Xero through A2X or Link My Books, so lump-sum payouts split into sales, fees, refunds and reserves.
- Dext and Hubdoc integrationReceipt and bill capture connected through Dext or Hubdoc so paperwork reaches the accounting file automatically instead of sitting in an inbox or a shoebox.
- Bill.com integrationBill.com connected and configured for accounts payable and receivable, with approval workflows, vendor records and payment runs synced back to the accounting file.
- Gusto integrationGusto connected to the accounting file so payroll journal entries, employer tax liabilities and benefit deductions post correctly each pay period without manual re-entry.
- Stripe and Shopify integrationStripe and Shopify payment data connected and reconciled into the accounting file, so processor fees, refunds and payouts are visible instead of buried inside a single deposit line.
Special situations
For the books that do not fit a monthly close
Bookkeeping for the situations a standard monthly close does not cover: years of backlog, missing records, a platform shutdown, a dormant entity, a wind-down, or several locations that need one consolidated view.
- Multi-year catch-upBringing several years of unreconciled or missing books current in one structured engagement, scoped and timed before the work starts.
- Records reconstructionRebuilding a business's financial history from bank statements, receipts and other source documents when the original books are incomplete, lost or unreliable.
- Switching from BenchSupport moving your books and history out of Bench and into a QuickBooks Online or Xero file you control, for businesses affected by Bench's shutdown and its later reopening under new ownership.
- Switching from BotkeeperSupport moving off Botkeeper's automated bookkeeping platform, which discontinued service, into a QuickBooks Online or Xero file reviewed by a named team.
- Switching from PilotSupport moving your books and financial history out of Pilot and into a QuickBooks Online or Xero file you own, keeping the monthly close cadence you already have.
- Switching from QuickBooks LiveMoving from QuickBooks Live's assigned-bookkeeper model to a named team that stays consistent month to month, working inside the QuickBooks Online file you already own.
- Switching from CrunchSupport for founders who used Crunch for a UK-registered company and now need bookkeeping set up on the US side, in QuickBooks Online or Xero, independent of the UK file.
- Dormant company bookkeepingBookkeeping and reporting for an entity that is registered but not actively trading, so required filings can still be prepared and stay current until it reactivates or winds down.
- Wind-down exit packA structured close-out of the books and records when a business is winding down or dissolving, so the final return, the final state filings and the exit itself all rest on numbers that reconcile.
- Franchise and multi-entity consolidationBookkeeping across multiple franchise units or related entities, each location's books kept separately and then rolled up into one consolidated view.
What we offer
Monthly bookkeeping
Transactions categorized, accounts reconciled and reports delivered by business day five, every month.
Catch-up and cleanup
Backlogs rebuilt month by month until your books are current and reconciled.
Support around the close
AP/AR, 1099 contractor tracking and sales-tax preparation support layer onto the core bookkeeping as your business needs them.
Advisory when you outgrow bookkeeping
Fractional CFO support and a monthly reporting pack for businesses that need more than a close.
Questions
Questions about our services
Do you offer tax filing?
No. We prepare the figures. Filing and signature are handled by you, a credentialed signer or a partner, never by Finbryn.
What software do you work in?
QuickBooks Online and Xero, plus tools like Gusto, Bill.com and A2X depending on your business.
Can I start with just one service?
Yes. You can start with monthly bookkeeping and add sales-tax support, payroll coordination or CFO work later.
Is catch-up work priced differently?
Yes, per backlog month, quoted once we have seen the accounts involved.
Can two services, like bookkeeping and tax preparation support, run together?
Yes. A common path is to start with monthly bookkeeping and add tax preparation support, payroll support or virtual CFO advisory once the books are current, because clean books make each additional service faster to deliver and less expensive to scope.
What happens if my needs change partway through an engagement?
Scope is revisited whenever your business changes meaningfully, whether that means adding an entity, a new state or a new software platform. Any change to scope or price is agreed with you and reflected in an updated engagement letter before it takes effect.
Next step
Not sure which service fits?
Book a call and we will map your situation to a service, or tell you if you do not need one yet.