Payroll, coordinated and reconciled
Payroll support
Finbryn coordinates US payroll run through Gusto, ADP, Rippling or Deel: pay runs reviewed before approval, journal entries posted to your books, contractor payments tracked, and benefit deductions reconciled. The coordination and reconciliation work is reviewed by a senior principal; your payroll platform runs pay and handles the related IRS filings.
Payroll reconciliation
Illustrative client · August 2026
USD
- Payroll register agreed to the provider reportDone
- Net pay agreed to the bank debitDone
- Withholdings and employer costs postedDone
- Payroll liability accounts cleared to zeroIn progress
- Filing dates checked against the calendarNext
Illustrative. An example of the document, not a client's figures.
What payroll support with Finbryn covers
Payroll touches your books every pay period, whether you run weekly, biweekly or semimonthly. A licensed platform such as Gusto, ADP, Rippling or Deel calculates withholding, pays employees, and files the related federal and state forms. What that platform does not do is check the draft run before you approve it, tie the numbers to your general ledger, or explain a variance to you in plain English. That is where we sit.
Each pay period we check new-hire and rate-change setup, review the draft run against timesheets and any bonus or commission schedule, and post the resulting journal entries to QuickBooks Online, Xero, NetSuite or Sage Intacct once it is approved. Employer tax and benefit liability accounts get reconciled so the balance sheet matches what the payroll platform actually withheld and paid.
Multi-state payroll
Once a business has an employee working from a different state, or a remote hire in a state it has not paid wages in before, state withholding and unemployment registrations follow. We flag a new-state hire as soon as it appears in a draft run so registration is not missed, though the registration itself is handled through the payroll platform or a state-specific filing, not by us directly.
Contractors and year end
Independent contractors sit outside payroll but still need tracking. Our contractor payments service reconciles what a contractor was paid across the year so information-return data is ready before the IRS deadline, without duplicating what your payroll platform already tracks for salaried staff.
Reviewed before it reaches you
Northlane Solutions Inc. is the US company you contract with. Pay runs still happen on your platform and under your account; we work alongside it and review every entry before it posts.
See monthly bookkeeping for how payroll entries fit into your regular close, or the pricing page for how coordination work is scoped.
All services
Payroll support: every service
- US payroll coordination: Gusto, ADP, Rippling and DeelCoordination support for payroll run through Gusto, ADP, Rippling or Deel: new-hire setup checked, each pay run reviewed before approval, and the resulting entries posted to your books.
- Contractor paymentsPayment tracking and year-end reporting support for independent contractors and freelancers, so information-return data is accurate and ready before filing deadlines.
- Payroll journals and reconciliationsPayroll journal entries recorded each pay period and reconciled against the payroll platform's reports, so wages, withholdings and benefit deductions match your general ledger.
- Benefits administration supportAdministrative support for employee benefits: tracking sign-ups and deduction rates and reconciling provider invoices, so benefit costs are recorded correctly and match what was withheld from pay.
Questions
Frequently asked questions: Payroll support
Does Finbryn run our payroll for us?
No. Gusto, ADP, Rippling or Deel runs payroll and files the related IRS and state forms under their own systems. We check each pay run before it is approved and record the accounting entries once it runs.
Can I keep my current payroll platform?
Yes. We work with the platform you already use rather than asking you to switch, provided it can export the reports we need for reconciliation.
What if we hire someone in a new state?
We flag it as soon as it shows up in a draft pay run so the state registration and withholding setup happen before the first paycheck, not after.
How is payroll different from bookkeeping in your pricing?
Payroll coordination is scoped separately from monthly bookkeeping because the review cycle runs on the payroll calendar, not the monthly close calendar. The pricing page breaks out both.
How soon after a pay period do payroll journals get recorded?
Journal entries are recorded in your accounting software on the same schedule as your pay runs, so a biweekly payroll shows up in the books biweekly rather than in one lump entry at month end, keeping labor cost reporting current.
What happens if the person supporting our payroll changes?
A named pod handles payroll support, and any change comes with a recorded handover memo covering the current pay schedule, any open reconciling items with your payroll platform, and outstanding questions from the last pay run.
Who actually files and remits payroll taxes?
Your payroll platform, such as Gusto, ADP, Rippling or Deel, calculates, files and remits payroll tax on your behalf as part of its own service. Finbryn reconciles those figures against your books and flags anything that looks off before it becomes a filing problem.
What access do you need to our payroll platform?
Read access to reports and journal exports is enough for most reconciliation work; some clients also grant view access to the pay-run screen so questions can be answered without waiting on an export. Access is scoped to what the engagement requires and can be revoked at any time.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.