Bills paid on time, invoices collected on time
Accounts payable and receivable
Finbryn runs accounts payable and receivable for businesses trading across the European Union: vendor bills entered and paid, customer invoices issued with the correct VAT treatment, and both ledgers reconciled weekly. Every file is checked in a senior principal review before it reaches you.
Aged receivables
Illustrative client · August 2026
EUR
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
What AP and AR covers across the EU
Selling into more than one member state turns a simple bill-pay and invoicing routine into a VAT and currency exercise. We enter and code vendor bills, route them for your approval, and pay them through the tool you already use. On the receivable side, we issue customer invoices, chase the ones that go unpaid, and match incoming payments back to the right invoice as they land, whether the payer sits in Dublin, Berlin or Warsaw.
Cross-border VAT on invoices
An invoice to a business customer in another member state usually carries the reverse charge instead of local VAT. A sale to a consumer in the EU, once your cross-border sales pass EUR 10,000 in a calendar year, generally falls under the One Stop Shop (OSS) scheme rather than the seller's home-country VAT rules. Every member state's standard VAT rate sits at 15% or above under the EU-wide floor, and the actual rate applied depends on the customer's location and the goods or services sold. We apply the VAT treatment and rates configured in your invoicing software. Deciding your VAT registration position, or filing an OSS or domestic VAT return, is preparation support behind your own registration or a registered local partner, never something we file in our own name.
Weekly reconciliation, not a month-end surprise
Bills and invoices are reconciled every week and the month is closed by business day five. A duplicate vendor charge or a customer payment that landed against the wrong invoice surfaces while there is still time to fix it, not four weeks later when the numbers are already reported.
Where the work is done
Every file is reviewed by a senior principal before it reaches you, and your books stay in your own Xero, QuickBooks Online, Sage or SAP Business One account. Northlane Solutions Inc. is the company you contract with.
Getting started
If your books need a catch-up before AP and AR can run cleanly, start with how it works to see the setup steps, or go straight to pricing for plan options and book a call to talk through your entities and currencies.
All services
Accounts payable and receivable: every service
- Bill pay (Bill.com, Melio)Vendor bills are entered, coded and routed for your approval, then paid on the schedule you set through Bill.com or Melio, with every payment matched back to its bill.
- Expense management (Ramp, Brex, Expensify)Card spend and out-of-pocket expenses are coded, matched to receipts and reconciled inside Ramp, Brex or Expensify, so month-end close does not wait on missing receipts.
- InvoicingCustomer invoices are created and sent on the schedule your contracts call for, with terms, quantities and pricing checked against the underlying agreement before anything goes out.
- CollectionsOverdue invoices are followed up on a set cadence, with reminders sent and calls logged, so slow-paying customers get consistent attention without you having to chase them yourself.
- Aged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
- Cash applicationIncoming customer payments are matched to the right invoice and posted to the correct account, so accounts receivable reflects what is actually still owed.
- Three-way matchPurchase orders, receiving records and vendor invoices are checked against each other before a bill is approved for payment, catching price and quantity errors before money moves.
Questions
Frequently asked questions: Accounts payable and receivable
Do you charge the right VAT on an invoice to a customer in another EU country?
We apply the VAT treatment, whether standard rate, reverse charge or the One Stop Shop scheme, based on the setup and registration status you or your local partner confirm. Deciding your VAT position is a separate analysis we can flag but not resolve on our own.
Can you work across more than one currency and member state?
Yes. We reconcile accounts payable and receivable in euros and in other member-state currencies inside Xero, QuickBooks Online, Sage or SAP Business One, whichever you already run.
Who actually files our VAT return?
We prepare the underlying ledgers and transaction data. The return itself is filed through your own VAT registration or by a registered local partner such as a registered accountant in the relevant member state, never by Finbryn in its own name.
Where does our vendor and customer data go?
It stays in your own Xero, QuickBooks Online, Sage or SAP Business One account, with Northlane Solutions Inc. as the company you are contracted with. How personal data is safeguarded when our team processes it is set out in our privacy policy.
What's included in accounts payable and receivable support, and what falls outside it?
The work covers bill entry, the three-way match, invoicing, collections and cash application, reconciled weekly against your bank and payment-processor feeds. Filing or signing your VAT return, and certifying statutory accounts, both stay with a credentialed local partner who works from the data we prepare, not raw transactions.
What software do you work inside for EU accounts payable and receivable?
Xero or QuickBooks Online as the ledger, with Bill.com or Melio for bill pay and Ramp, Brex or Expensify for expenses, depending on what your business already runs. We work inside your existing accounts rather than moving you onto a new stack before this support can start.
How does handover work if the pod on our account changes?
A named pod runs the account day to day, and if that pod changes, a recorded handover memo passes on open items, vendor and customer quirks, and anything mid-dispute, so continuity does not depend on one person's memory and nothing gets rediscovered from scratch.
How is pricing structured for AP and AR work?
Pricing follows transaction volume, bill and invoice count, rather than a flat monthly figure regardless of activity. The exact rate for your volume is published on the pricing page and confirmed in your engagement letter before work starts, so there is no surprise once invoices pick up.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.