Payroll
Benefits administration support
Finbryn tracks benefit enrollments and deduction rates for Canadian employers and reconciles provider invoices against what was actually withheld from pay, so extended health, dental and group retirement costs are recorded correctly, done by our accounting team under access you control.
Payroll reconciliation
Illustrative client · August 2026
CAD
- Payroll register agreed to the provider reportDone
- Net pay agreed to the bank debitDone
- Withholdings and employer costs postedDone
- Payroll liability accounts cleared to zeroIn progress
- Filing dates checked against the calendarNext
Illustrative. An example of the document, not a client's figures.
What sits between benefits and bookkeeping
An extended health plan, dental plan or group RRSP is set up once with a broker or provider, then runs quietly through payroll deductions and monthly invoices for the rest of the year. The two can drift out of sync without anyone noticing, such as a coverage tier change that updates in the payroll platform a pay period late, or a provider invoice still billing someone who left months earlier.
What we track
We check benefit enrollment records and deduction rates against what is actually set up in your payroll platform, then reconcile the provider's invoice against those enrollment records and the amounts billed. Employer and employee cost allocations are recorded in QuickBooks Online, Xero or Sage 50 so the expense split between the business and its employees reflects what actually happened, not an estimate.
Coverage changes during the year
When a dependent is added, coverage is dropped, or a new hire enrols mid-year, we track the change and confirm it appears correctly on the next pay run's deduction before the discrepancy shows up on the next provider invoice.
Group RRSP and retirement contributions
Where a group RRSP or similar plan is offered, employee and employer contributions withheld through payroll are reconciled against what the plan administrator's statement shows was actually received, the same check that keeps other payroll liabilities honest.
What this does not include
We do not select benefit plans, negotiate with a broker or provider, or make eligibility calls under a plan document. Those decisions sit with you and your broker. Our role starts once a plan exists: tracking, reconciling and recording it accurately, alongside the coordination covered in payroll source deductions.
Questions
Frequently asked questions: Benefits administration support
Do you help us choose a benefits provider or broker?
No. Plan design and provider selection are decisions for you and your broker. We take over once a plan exists, to track and reconcile the costs and deductions.
How do you catch a mismatch between a provider invoice and payroll deductions?
By comparing the invoice line by line against current enrollment records and the deduction rates running in the payroll platform, then flagging anything that does not match.
Can you reconcile our group RRSP contributions?
Yes. Employee and employer contributions withheld through payroll are reconciled against the plan administrator's statement of what was actually received.
What exactly is included in benefits administration support?
Benefit sign-up and deduction records checked against payroll platform setup, and benefit provider invoices reconciled against sign-up records and amounts billed. This work runs inside Rippling or QuickBooks Online, whichever your business already has in place, and it rolls into your regular monthly close rather than sitting off to the side as a separate, unreconciled process.
What happens to our benefits administration support records if we switch providers?
Everything stays inside your own Rippling or QuickBooks Online account, so the full history transfers with the subscription, not with Finbryn. You can hand benefits administration support to another provider or bring it in-house at any point without losing a reconciliation or having to rebuild the file first.
Do you choose our benefits plans or broker?
No. Plan design and broker selection are decisions for you. We record and reconcile the costs and deductions once a plan is in place.
What happens when an employee's coverage changes mid-year?
We track the change and confirm it is reflected in the deduction amount on the next pay run, then reconcile it against the provider's invoice.
What is included in benefits administration support?
Benefits administration support covers benefit sign-up and deduction records checked against payroll platform setup and benefit provider invoices reconciled against sign-up records and amounts billed. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is benefits administration support priced?
Pricing for benefits administration support depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
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Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.