Industries
Hospitality
Finbryn keeps books for Saudi hotels, serviced apartments and short-stay operators, splitting booking platform payouts into rate, fees and VAT, and tracking profitability by property across a growing tourism and giga-project market. We work inside Xero alongside your channel manager and close each month promptly.
Management report
Illustrative client · August 2026
SAR
| Line | Aug | Jul | |
|---|---|---|---|
| Revenue | 142,380 | 131,904 | +10,476 |
| Cost of sales | (51,260) | (48,115) | (3,145) |
| Gross profit | 91,120 | 83,789 | +7,331 |
| Payroll | (46,300) | (45,900) | (400) |
| SoftwareNoted | (6,480) | (5,490) | (990) |
| Rent | (8,000) | (8,000) | 0 |
| Other operating | (9,215) | (9,870) | +655 |
| Net income | 21,125 | 14,529 | +6,596 |
Reviewer's note
Software is up on last month after two seats were added mid-month. Revenue includes one milestone invoice that will not repeat next month.
Illustrative. An example of the document, not a client's figures.
Exceptions report
Where the books usually hurt
Booking platform payouts arrive net of commission and fees, hiding the actual nightly rate and occupancy
Multiple properties or units get tracked in one file with no way to see which one is actually profitable
Cleaning, maintenance and management fees get coded inconsistently across units
Occupancy tax collected from guests gets mixed into general revenue instead of held and reported separately
A booking platform payout is not the room rate
A payout from Booking.com, a regional OTA or a channel manager arrives net of commission and payment processing fees, wired to the bank as one figure. An operator who books that deposit as revenue loses sight of the actual achieved rate and occupancy, which makes it hard to price rooms correctly ahead of a Hajj, Umrah or major event season when demand swings sharply.
Finbryn connects a channel manager to Xero or QuickBooks Online so booking payouts arrive already split into gross booking value, commission, fees and VAT, before they reach the ledger. Multiple properties in a portfolio, including a new NEOM, Red Sea or AlUla-adjacent development, are tracked separately, so it is clear which property carries its own costs and which one is being propped up by the rest of the portfolio.
VAT on accommodation and revenue timing
Accommodation and related hospitality services carry the standard 15% VAT rate, and an operator running close to the SAR 40 million filing threshold needs that turnover tracked precisely, since crossing it moves the return from quarterly to monthly filing without warning. Food and beverage revenue, event revenue and room revenue often carry different treatment depending on the arrangement, so we split them at the point of sale import rather than lumping everything into one blended VAT line and sorting it out later.
GOSI, Mudad and a seasonal workforce
Hospitality staffing swings with the season, and a mixed Saudi and non-Saudi workforce carries different GOSI obligations: Saudi staff at the full 21.5% pension and SANED contribution, non-Saudi staff at the 2% occupational hazards branch alone, paid by the employer. Every registered worker's wage, whether on a permanent contract or a seasonal one, has to move through the Wage Protection Programme via Mudad.
Working with Finbryn
Our delivery team reconciles each property weekly and closes the portfolio report on a fixed monthly cycle, with figures reviewed by a senior reviewer and a corporate CFO. Zakat and tax returns are prepared by our team and filed by the taxpayer or a licensed tax agent. Pricing is published on our pricing page, and operators bringing books current after a gap start with a scoped catch-up project ahead of ongoing monthly bookkeeping.
Questions
Frequently asked questions: Hospitality
Do you split booking platform payouts by rate, fees and VAT?
Yes. Payout detail from your channel manager is used to split gross booking value from commission, fees and VAT before it reaches the ledger.
Will you flag us when our turnover crosses the monthly VAT filing threshold?
Yes. We track rolling annual taxable supplies against the SAR 40 million line and flag when the filing frequency is about to change from quarterly to monthly.
How do you handle payroll for a seasonal, mixed-nationality workforce?
Saudi staff carry the full 21.5% GOSI contribution; non-Saudi staff carry only the 2% occupational hazards branch, paid by the employer. Every worker's wage moves through Mudad regardless of contract length.
Can you track profitability separately for each property in our portfolio?
Yes. Each property is tracked for its own income and direct costs, alongside a consolidated portfolio view.
Can you break out booking platform payouts by rate, fees and commission?
Yes, payout detail from the booking platform is used to split gross revenue from fees before it reaches the ledger.
Do you track profitability by property or unit?
Yes, each property or unit can be tracked separately for income and direct costs.
What are the common bookkeeping challenges for a hospitality business?
Beyond the basics, cleaning, maintenance and management fees get coded inconsistently across units and occupancy tax collected from guests gets mixed into general revenue instead of held and reported separately come up often in this industry. We build the chart of accounts and reconciliation process around those specific patterns rather than a generic template that ignores how the business actually operates.
What software do you support for hospitality?
We work inside QuickBooks Online and Xero, along with the other tools listed on this page that are common in the hospitality industry. If you have no file yet, we set one up in your name so you own it from day one.
Related services
- BookkeepingMonthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- BookkeepingCatch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.