Accounts payable and receivable

AP and AR built around Fatoora and the VAT calendar

Running payables and receivables in Saudi Arabia means working inside QuickBooks Online, Xero or Zoho Books while every customer invoice clears ZATCA's Fatoora e-invoicing rules. Every VAT-registered business has had to issue structured electronic invoices since December 2021, and the Phase 2 integration waves keep rolling out by revenue band, with the threshold dropping further each wave. We check where your revenue sits against the current wave and flag it before a deadline lands on you as a surprise, then build Fatoora-compliant fields, the QR code, the tax point and the VAT amount shown separately from net value, into your invoice template from day one.

On the payable side, vendor bills are entered and coded to your chart of accounts, then routed for your approval before anything is paid. Nothing moves without your release unless you choose, in writing, to hand that step to us. Larger purchase orders go through a three-way match against the purchase order and the goods received note, catching a price or quantity error before the bill is approved rather than after the payment has gone out.

Where the VAT filing calendar bites

A company with more than SAR 40 million in annual taxable supplies files VAT monthly; every other VAT-registered business files quarterly, with the return due by the last day of the month after the period closes. We time invoicing cutoffs and bill coding so both ledgers are closed and reconciled before that deadline, not pulled together in a rush the week it falls due.

Weekly, not monthly

Books reconciled once a month tell you what happened weeks too late. We reconcile AP and AR weekly and close on a set monthly schedule, so a duplicate vendor payment or a missed customer receipt surfaces while there is still time to act, and a named team handles the account with a recorded handover memo whenever anyone changes.

Who you contract with

Northlane Solutions Inc. is the US company you contract with, and you keep ownership of the underlying QuickBooks Online, Xero or Zoho Books file throughout. Any VAT return built on top of this bookkeeping is prepared by our team and filed by the taxpayer or a licensed tax agent, never by us directly, and the same rule holds for any Zakat or corporate tax return the ledgers feed into.