Payroll
Benefits administration support
Finbryn tracks employee benefits and workplace pension deduction rates for UK employers and reconciles provider invoices against what was actually withheld from pay, including benefits-in-kind that need reporting at year end, all done under access you grant and can revoke at any time.
Payroll reconciliation
Illustrative client · August 2026
GBP
- Payroll register agreed to the provider reportDone
- Net pay agreed to the bank debitDone
- Withholdings and employer costs postedDone
- Payroll liability accounts cleared to zeroIn progress
- Filing dates checked against the calendarNext
Illustrative. An example of the document, not a client's figures.
What sits between benefits and payroll
A private medical scheme, company car or workplace pension is set up once, then runs quietly through payroll deductions and provider invoices for the rest of the year. The two drift out of sync more often than businesses expect: a coverage tier changes and the deduction lags a pay period, or a provider invoice still lists someone who left three months ago.
What we track and reconcile
We check benefit enrolment and deduction rates against what is actually set up in the payroll software, then reconcile the provider's invoice against enrolment records and amounts billed. Employer and employee cost allocations are recorded in your accounting software so the expense split is accurate rather than estimated.
Benefits-in-kind and P11D
Company cars, private medical cover and other benefits-in-kind have to be reported to HMRC each year, either through payroll or on a form P11D, with employer Class 1A National Insurance due on the value. We keep a running record of what was provided and to whom through the year, so the figures feeding that year-end reporting are ready in advance rather than reconstructed from scratch. The report itself is completed by the client or their accountant, not submitted by us.
Workplace pension contributions
Where a pension scheme runs above the statutory auto-enrolment minimum, or includes salary sacrifice arrangements, we reconcile what was actually deducted against the scheme provider's statement, the same check that keeps auto-enrolment contributions accurate.
What this does not include
We do not choose a benefits provider, negotiate terms, or make eligibility decisions under a scheme. Those sit with you and your adviser or broker. Our role starts once a scheme exists: tracking, reconciling and recording it accurately, alongside the coordination covered in UK payroll coordination.
Questions
Frequently asked questions: Benefits administration support
Do you pick our pension provider or benefits broker?
No. Provider and scheme selection are decisions for you and your adviser. We take over once a scheme is in place, tracking and reconciling the costs and deductions.
Do you file our P11D forms?
No. We keep a running record of benefits-in-kind through the year so the year-end figures are ready. The P11D itself is completed and submitted by the client or their accountant.
Can you handle salary sacrifice pension arrangements?
Yes. We reconcile the deduction against the scheme provider's statement in the same way as a standard auto-enrolment contribution, checking the sacrifice was applied correctly on each run.
What happens when someone's benefit coverage changes mid-year?
We track the change and confirm it appears correctly on the next pay run's deduction, then check it against the provider's next invoice.
Can you handle a benefit that changes tax treatment partway through the year, like a company car?
Yes, a change in benefit-in-kind treatment, such as a new company car with a different CO2 banding, is tracked and reflected in the P11D preparation and payroll coding for the correct portion of the year, rather than applied retroactively across the whole period.
Do you choose our benefits plans or broker?
No. Plan design and broker selection are decisions for you. We record and reconcile the costs and deductions once a plan is in place.
What happens when an employee's coverage changes mid-year?
We track the change and confirm it is reflected in the deduction amount on the next pay run, then reconcile it against the provider's invoice.
What is included in benefits administration support?
Benefits administration support covers benefit sign-up and deduction records checked against payroll platform setup and benefit provider invoices reconciled against sign-up records and amounts billed. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is benefits administration support priced?
Pricing for benefits administration support depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Related services
Industries
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- Professional servicesBookkeeping for professional service firms such as engineering, architecture and IT consulting billing clients by project or retainer.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.