Payroll
Benefits administration support
Finbryn tracks salary-packaging and novated-lease arrangements for Australian employers and reconciles provider invoices against what was actually withheld from pay, including the Fringe Benefits Tax exposure those benefits create, so nothing is missed, under access you control at every step of the process.
Payroll reconciliation
Illustrative client · August 2026
AUD
- Payroll register agreed to the provider reportDone
- Net pay agreed to the bank debitDone
- Withholdings and employer costs postedDone
- Payroll liability accounts cleared to zeroIn progress
- Filing dates checked against the calendarNext
Illustrative. An example of the document, not a client's figures.
What sits between benefits and bookkeeping
Salary packaging, novated vehicle leases and other fringe benefits are set up once through a provider, then run quietly through payroll deductions for a year. The deduction taken from an employee's pay and the invoice a provider sends rarely stay in sync without someone checking, and every one of these arrangements carries a Fringe Benefits Tax exposure that has to be tracked separately from ordinary payroll.
What we track
We check salary-packaging and novated-lease deduction records against what is set up in the payroll platform, then reconcile the provider's invoice against those records and the amount actually billed. Employer and employee cost allocations are recorded in Xero, MYOB or QuickBooks Online so the expense split is accurate rather than estimated at year end.
Fringe Benefits Tax
The FBT year runs from 1 April to 31 March, separate from the ordinary financial year, with the FBT rate itself at 47%. Because it sits on its own annual cycle, benefits recorded during a financial year need to be reclassified onto the FBT year for reporting, which is where a lot of the reconciliation work in this service goes.
Coverage changes during the year
When an employee adds, changes or drops an arrangement, we track the change and confirm the next pay run's deduction reflects it correctly, before it becomes a larger gap at the next provider invoice.
What this does not include
We do not select benefit providers, negotiate novated-lease terms, or determine FBT liability positions; those sit with you and your adviser. Our role starts once an arrangement is in place, alongside the payroll coordination in Australian payroll coordination.
Questions
Frequently asked questions: Benefits administration support
Do you help us choose a salary-packaging provider?
No. Provider selection and novated-lease terms are decisions for you and your adviser. We take over once an arrangement exists, to track and reconcile the costs and deductions.
Why does Fringe Benefits Tax need separate tracking?
The FBT year runs from 1 April to 31 March, a different cycle to your financial year, and the FBT rate is 47%, so benefits have to be reclassified onto that cycle for reporting.
How do you catch a mismatch between a provider invoice and payroll deductions?
By comparing the invoice line by line against current arrangement records and the deduction rates actually running in the payroll platform, then flagging anything that does not match.
Can you reconcile novated-lease deductions too?
Yes. Deductions withheld through payroll are reconciled against the leasing provider's statement of what was actually received.
How does this interact with fringe benefits tax reporting?
We track benefit records against the FBT year (1 April to 31 March) so the figures your registered agent needs for an FBT return are organised and current, rather than reconstructed once a year.
Do you choose our benefits plans or broker?
No. Plan design and broker selection are decisions for you. We record and reconcile the costs and deductions once a plan is in place.
What happens when an employee's coverage changes mid-year?
We track the change and confirm it is reflected in the deduction amount on the next pay run, then reconcile it against the provider's invoice.
What is included in benefits administration support?
Benefits administration support covers benefit sign-up and deduction records checked against payroll platform setup and benefit provider invoices reconciled against sign-up records and amounts billed. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is benefits administration support priced?
Pricing for benefits administration support depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Related services
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.