AP & AR
Invoicing
For a VAT-registered company in Saudi Arabia, Finbryn drafts each customer invoice against your contract or sales order, then builds it to the ZATCA Fatoora layout before it goes out: the QR code, a sequential number and VAT at 15% shown as its own line, issued through Zoho Books, QuickBooks Online or Xero.
Aged receivables
Illustrative client · August 2026
SAR
| Customer | Current | 1-30 | 61+ | |
|---|---|---|---|---|
| Customer A | 18,400 | - | - | - |
| Customer B | 9,250 | 4,100 | - | - |
| Customer C | - | 6,780 | 2,200 | - |
| Customer D | 12,600 | - | - | - |
| Customer E | - | - | - | 1,450 |
| Total | 40,250 | 10,880 | 2,200 | 1,450 |
Illustrative. An example of the document, not a client's figures.
Why a Fatoora invoice needs more than a total and a due date
Once a company is VAT-registered in Saudi Arabia, every customer invoice has to carry a QR code, a unique sequential number, the tax point and VAT shown as a separate 15% line rather than folded into one round figure. That layout goes into your invoice template the day we onboard you, inside Zoho Books, QuickBooks Online or Xero, and we check it against whichever Fatoora Phase 2 integration wave your VAT-subject revenue currently falls under, since ZATCA has been lowering that threshold wave by wave and a business clear of it last year can sit inside it this year.
Recurring work and one-off orders
A retainer or subscription customer gets a recurring invoice that fires automatically on the date your contract sets, after quantities and pricing are checked against the underlying agreement. A one-off invoice is drafted straight from the sales order or contract you hand us, checked for the right customer, payment terms and VAT treatment, then sent through whichever of the three platforms you run.
Below the registration line
A company that has not yet crossed a VAT registration threshold gets invoices with no VAT line at all, and we track taxable supplies against ZATCA's thresholds in the background so the switch to VAT-registered invoicing happens on schedule, not the week after a ZATCA notice lands. This catches newly formed companies under a MISA licence, or a business freshly registered with the Ministry of Commerce, more often than an established one, since revenue can climb past the line faster than a first-year budget assumed.
What we do not decide for you
Pricing, discounts and payment terms stay entirely yours. We invoice against whatever contract, rate card or purchase order you give us, and flag anything on it that reads as inconsistent with what was agreed, rather than guessing at an adjustment ourselves. Every invoice sits filed next to the document it was built from, whether your customers sit in Riyadh, Jeddah, Dammam or abroad, so a question raised months later is answered by opening one record, not searching an inbox.
Questions
Frequently asked questions: Invoicing
Does the invoice template change once we cross a Fatoora integration wave?
Yes. Once your VAT-subject revenue crosses the threshold ZATCA has set for the current wave, your invoicing needs to integrate directly with ZATCA's platform rather than just carrying the right fields. We track your position against the wave and adjust the setup ahead of the deadline, not after a notice arrives.
Can invoices be raised in a currency other than Saudi riyals?
Yes, for an export customer, though the VAT treatment and the riyal-equivalent figures still need to be shown correctly on the invoice itself. Tell us at onboarding which customers bill in a foreign currency.
Who reviews an invoice template before it goes live?
A senior reviewer checks the layout, the QR code and the VAT line before the first invoice goes out, and spot-checks the run afterwards.
What happens once our revenue crosses the VAT registration threshold?
We flag it as taxable supplies approach the level that requires registration, then switch the template to carry VAT at 15%, the QR code and the tax point from the first VAT-registered invoice, rather than reissuing a batch after the fact.
Can you invoice directly from our CRM or billing system?
In most cases yes, where the tool connects to QuickBooks Online or Xero. Tell us your stack during onboarding and we will confirm the exact setup.
Who decides pricing and discounts on an invoice?
You do. We invoice against the contract, rate card or sales order you give us and flag anything that looks inconsistent with it.
How do we get started with invoicing?
Getting started with invoicing begins with a short review of your current records and software access. Once that is done we confirm scope and timing in writing, and ongoing work begins on the schedule agreed with you.
What if our records for invoicing are not up to date?
If your records are behind, we scope a catch-up first so invoicing starts from a clean, reconciled base. That catch-up is priced and timed separately from the ongoing engagement, so you always know what each part costs.
Related services
- AP & ARCollectionsOverdue invoices are followed up on a set cadence, with reminders sent and calls logged, so slow-paying customers get consistent attention without you having to chase them yourself.
- AP & ARAged receivables reportAn aged receivables report is prepared each month, showing what customers owe and how overdue it is, so you can see collection risk before it becomes a cash problem.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.