Special situations
Records reconstruction
Some Saudi companies do not have a backlog problem, they have a records problem: statements never reconciled, or years of transactions coded to one miscellaneous account. Finbryn rebuilds the file from bank and payment-gateway statements, notes any genuine estimate as an estimate, and hands back records a bank, investor or tax agent can rely on.
Bank reconciliation summary
Illustrative client · August 2026
SAR
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri 28 Aug, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
A different problem from simply being behind
Sometimes what a Saudi company brings us has nothing to do with how far behind the close is. The QuickBooks Online or Xero file exists and looks maintained, but the figures inside it cannot actually be trusted: a prior bookkeeper ran years of spending through one miscellaneous line, left a chart of accounts nobody else can follow, or reconciled balances against numbers that were never checked against a real statement in the first place. That is not a backlog, it is a records problem, and it needs rebuilding rather than a tidy-up.
Nothing gets accepted without a primary source behind it
We never start from what is already sitting in the ledger. Bank statements, payment-gateway reports and supplier confirmations come first, and every transaction gets remapped from those documents into a chart of accounts rebuilt around how the company actually trades today, whether it holds a standard Commercial Registration or a Ministry of Investment licence for foreign ownership. Where a bill or an invoice genuinely cannot be found anywhere, that gap gets written down as a gap, not quietly filled with a number that only looks like an answer.
Why the chart of accounts has to come first
A Saudi company's statutory financial statements follow IFRS, or IFRS for SMEs, as endorsed by SOCPA, and every registered establishment needs a Tax Identification Number in place before it can file a single Zakat or tax declaration. Jumping straight to a clean-looking profit and loss without first correcting the underlying chart of accounts leaves that registration standing on nothing, so the structure gets fixed before the numbers do, not the other way round.
This pairs naturally with a multi-year catch-up where the same company is also behind on reconciliation, and it sets up cleanly for a wind-down where the closing figures need to stand on their own. From there, the company moves onto Finbryn's standard rhythm: weekly reconciliation, an early monthly close, and senior review before anything reaches you.
Questions
Frequently asked questions: Records reconstruction
What if some of our records are simply gone?
We work from what remains, bank statements, supplier confirmations, prior filings, and document every assumption we have to make.
Can reconstructed books support a ZATCA filing?
Yes. We build them to a standard your tax agent can rely on, and flag anywhere the reconstruction is an estimate rather than a fact.
Do you register for a Tax Identification Number as part of a reconstruction?
We flag when a TIN or ZATCA registration is missing, since it has to be in place before any Zakat or tax declaration can be filed, but the registration itself is completed by the company or its licensed tax agent.
What sources do you use to reconstruct records when originals are missing?
Bank statements, supplier and customer confirmations, prior correspondence with ZATCA and any partial software export are the main sources, in that order of reliability. Where a figure genuinely cannot be supported by any source, we say so rather than filling the gap with an assumed number.
What if some records are simply gone?
We work from what remains, bank and card statements, vendor confirmations, prior filings, and document every assumption we have to make.
Can reconstructed books support a tax filing?
Yes. We build them to a standard your credentialed preparer can rely on, and we flag anywhere the reconstruction is an estimate rather than a fact.
How is records reconstruction priced?
Pricing for records reconstruction depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
What software works with records reconstruction?
Records reconstruction runs inside QuickBooks Online or Xero, whichever you already use. If you are not yet set up in either, we can configure a file in your name so you keep ownership of it once the engagement is under way.
Related services
- Special situationsMulti-year catch-upBringing several years of unreconciled or missing books current in one structured engagement, scoped and timed before the work starts.
- BookkeepingCatch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
Industries
- Real estate and property managementBookkeeping for property owners and managers tracking income, expenses and reserves at the level of each individual property.
- Construction and job costingBookkeeping for contractors and builders who need cost and profitability tracked by job, not just by month.
- Professional servicesBookkeeping for professional service firms such as engineering, architecture and IT consulting billing clients by project or retainer.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.