Books, reconciled every week
Bookkeeping
Finbryn keeps monthly books for companies operating across the European Union, in Xero, QuickBooks Online or the platform you already run, in a file you own. Transactions are categorised against local GAAP or IFRS for SMEs, accounts are reconciled, and VAT, OSS and statutory filings go through your registered local partner while our team handles the preparation work.
Bank reconciliation summary
Illustrative client · August 2026
EUR
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri, 28 Aug, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
What EU bookkeeping with Finbryn covers
A company selling into more than one EU member state runs into a problem before its first VAT return: which country's rules, which currency, which chart of accounts. Finbryn keeps one set of books that holds up under IFRS for SMEs or the relevant local GAAP, reconciled to your bank and card statements every month, in Xero, QuickBooks Online, Exact, Sage or SAP Business One.
Each month our accounting team categorises transactions, reconciles every bank, card and payment-processor account, and closes with a profit and loss statement, a balance sheet and a short list of open questions. Where a business trades in more than one member state, we keep the books consistent across entities so a consolidated view is possible later without redoing the work.
VAT, OSS and the partner who files
Selling goods or digital services to consumers across the EU usually brings in the One Stop Shop (OSS) scheme, which lets a business register once and declare VAT on qualifying cross-border sales rather than registering separately in every member state. The threshold for staying outside OSS altogether is EUR 10,000 in aggregate cross-border sales a year. Businesses importing low-value goods from outside the EU may use the Import One Stop Shop (IOSS) for consignments worth EUR 150 or less. Finbryn keeps the underlying records ready for these filings, but the VAT, OSS and IOSS returns themselves, and any local statutory accounts, are prepared for review and lodged by your registered local partner or your own registration. France and Germany both reserve parts of this work by law: for entities in those two countries, Finbryn works only as the back-office team behind your expert-comptable or Steuerberater, never as your direct bookkeeper.
Currencies, and a VAT reform still landing
Not every EU member state uses the euro, and a business with customers or suppliers in Poland, Sweden or Denmark needs books that hold both currencies without losing the underlying picture. We track exchange movement on its own line, separate from operating results, and reconcile foreign accounts in their native currency. The VAT in the Digital Age reform was adopted in March 2025 and keeps adding dates to the calendar; under the current schedule, mandatory digital reporting and structured e-invoicing for cross-border B2B transactions arrive in 2030, so a business building its systems now has time to plan rather than react later.
Where the work happens
Every month's work is reviewed by a senior reviewer before it reaches you, and your file stays in your own Xero, QuickBooks Online or Sage account. See how the engagement runs or check pricing.
All services
Bookkeeping: every service
- Monthly bookkeepingOngoing monthly bookkeeping: transactions sorted into categories, accounts reconciled and month-end reports delivered in the software you already use.
- Cash basis bookkeepingBooks kept on a cash basis, recording income and expenses when money actually moves, for owners who want simple books that match their bank balance.
- Accrual basis bookkeepingBooks kept on an accrual basis, matching income and expenses to the period they were earned or incurred, so reports reflect the real state of the business.
- Catch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
- Bank and credit card reconciliationEvery bank, card and payment-processor account reconciled line by line against its statement, so the balance in your books always matches the balance at the institution.
- Chart of accounts designA chart of accounts built around how your business actually operates, so reports answer real questions instead of forcing everything into generic categories.
- Multi-currency bookkeepingBookkeeping for businesses that bill, pay or hold funds in more than one currency, with exchange gains and losses tracked separately from operating results.
- Inventory accountingInventory tracked from purchase through sale, with cost of goods sold calculated properly instead of estimated, on a periodic or perpetual basis.
- Fixed asset registerA running register of equipment, vehicles and other fixed assets, with depreciation calculated and posted on a set schedule so the balance sheet stays accurate.
- Intercompany accountingBookkeeping across two or more related entities, with intercompany loans, charges and transfers tracked and eliminated so consolidated reports are not overstated.
- Class and location trackingTransactions tagged by class, location, property or department, so profit and loss can be sliced by the parts of the business that actually matter to you.
- QuickBooks Online bookkeepingFull-service bookkeeping delivered inside QuickBooks Online, in a file that belongs to you, using the app connections and reports the platform already offers.
- Xero bookkeepingFull-service bookkeeping delivered inside Xero, in a file that belongs to you, using Xero's own bank feeds, rules and reporting.
- Sage bookkeepingOngoing bookkeeping inside Sage, covering transaction coding, reconciliation and month-end reporting for businesses already running on the Sage platform.
Questions
Frequently asked questions: Bookkeeping
Does Finbryn file our VAT or OSS return?
No. We keep the records and reconciliations ready and prepare the return; the VAT, OSS or IOSS filing itself is lodged by your registered local partner or through your own registration.
Can you keep books across several EU member states at once?
Yes. We keep a consistent chart of accounts and reconcile each entity separately, then produce a consolidated view when a business operates in more than one member state.
Which accounting standard do you work to?
IFRS for SMEs or the relevant local GAAP for the member state, depending on what your business, investors or lenders need. We agree the standard with you before work starts.
Where does our financial data actually go?
Your file stays in your own Xero, QuickBooks Online or Sage account. How any personal data is safeguarded when our team processes it is set out in our privacy policy.
Do you give tax guidance for our EU entity?
No. We prepare records and reports. Real tax questions, a reserved activity in Germany, go to your registered local partner rather than us.
What is not included in a standard bookkeeping engagement?
VAT or OSS filing, statutory account certification, and formal tax guidance for your entity all sit outside bookkeeping and route to a credentialed local partner. Bookkeeping covers transaction coding, reconciliation and the reports that partner needs, prepared each month rather than assembled at filing time.
How does handover work if our bookkeeping pod changes?
A named pod owns the account, and any change comes with a recorded handover memo covering open reconciling items, chart-of-accounts decisions and anything specific to your entity, so the next person is not starting from a blank file or re-learning history that already exists.
How is bookkeeping priced across EU member states?
Pricing follows transaction volume and entity count rather than which member state an entity sits in, so a business in Ireland is priced the same way as one of equivalent size in Germany. The exact figure is set out in your engagement letter before the first month closes.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.