Scope sheet
finbryn.com
Audit support
Grant compliance support
Grant compliance support tracks federal, state and foundation grant funds separately from other revenue, codes every expense against the approved budget line by line, and prepares funder reports on the schedule the award requires. Finbryn's team also prepares single-audit documentation for grants expending $1,000,000 or more in federal awards, working alongside your independent audit firm.
What is included
- A chart of accounts or class structure that tracks each grant separately
- Expenses coded and matched against the approved grant budget line by line
- A monthly budget-to-actual variance view by award
- Drawdown and reimbursement requests prepared with supporting documentation
- Funder financial reports prepared on the schedule the award requires
- A Schedule of Expenditures of Federal Awards for single-audit clients
- A grant file organized around the award agreement, budget, correspondence and receipts
- Support gathering documentation for a funder review or single audit
The process
- 1.
Review every active award agreement
Read each grant's budget, reporting calendar, and allowable-cost rules before any activity is coded, since terms differ by funder.
- 2.
Set up a tracked segment per grant
Build a class, project, or fund structure in QuickBooks, Xero, or NetSuite so each award's activity can be isolated on demand.
- 3.
Code expenses to the approved budget
Match each transaction to its budget line as part of the regular monthly close, not reconstructed later.
- 4.
Track cumulative federal spend
Monitor total federal award expenditure against the $1,000,000 single-audit threshold and flag it early if you are approaching it.
- 5.
Prepare funder reports and drawdowns
Assemble reimbursement requests and periodic reports with supporting detail attached, on the schedule the award requires.
- 6.
Build the Schedule of Expenditures of Federal Awards
Prepare the SEFA from tracked grant activity when a single audit applies, reconciled to the general ledger.
- 7.
Organize the grant file for review
File the award letter, approved budget, correspondence, and receipts together, ready for a program officer or single-audit reviewer.
Software
QuickBooks Online, Xero, NetSuite, Excel
Quality control
Every grant report and Schedule of Expenditures of Federal Awards goes through a senior review before it reaches your program staff or a funder, checking that expenditure detail ties back to the general ledger and that the budget-to-actual comparison matches the award's approved line items exactly, not an approximation of them.
Pricing
Grant compliance support is priced against how many active grants you hold and whether any carry single-audit exposure, separate from ongoing monthly bookkeeping. Current published tiers and add-ons sit on the /us/pricing rate card, and the exact fee for grant tracking is confirmed in writing once we see your award count and volume.
Finbryn is a brand of Northlane Solutions Inc., a Delaware corporation.
Reviewed September 2026