Close & reporting
Management reports
Management reports from Finbryn give US business owners a monthly profit and loss, balance sheet and cash flow statement with a plain-English note on what actually changed, built from the same closed books used for tax and lending, in QuickBooks Online, Xero, NetSuite or Sage Intacct.
Management report
Illustrative client · August 2026
USD
| Line | Aug | Jul | |
|---|---|---|---|
| Revenue | 142,380 | 131,904 | +10,476 |
| Cost of sales | (51,260) | (48,115) | (3,145) |
| Gross profit | 91,120 | 83,789 | +7,331 |
| Payroll | (46,300) | (45,900) | (400) |
| SoftwareNoted | (6,480) | (5,490) | (990) |
| Rent | (8,000) | (8,000) | 0 |
| Other operating | (9,215) | (9,870) | +655 |
| Net income | 21,125 | 14,529 | +6,596 |
Reviewer's note
Software is up on last month after two seats were added mid-month. Revenue includes one milestone invoice that will not repeat next month.
Illustrative. An example of the document, not a client's figures.
Reports built to be read, not filed away
A profit and loss and balance sheet on their own tell you what happened. They do not tell you why. Each month we add a short written narrative pointing at the two or three things that actually moved the numbers, whether that is a slow quarter for a particular product line, a one-time legal cost, or a customer that finally paid a balance carried for months.
What's inside the package
A profit and loss statement compared against the prior period and, where you have one, a budget. A balance sheet with supporting schedules for the accounts that matter most to your business, such as accounts receivable aging or inventory. A statement of cash flows so you can see cash movement separately from accrual profit. Where your chart of accounts or software supports it, we split reporting by department, location or entity, which matters for a multi-location restaurant group or a franchisee running several units under one set of books.
Who these reports are for
These reports typically get used to run the business week to week, then handed to a lender during a renewal, an investor before a board meeting, or your own CPA at tax time. Building one report that serves all three audiences saves you from reformatting the same numbers three different ways.
Getting started
Management reports assume a close has already happened; see month-end close if that step is not yet in place. Businesses tracking specific operating metrics alongside the financials should also look at KPI dashboards, and any business with more than one entity should see consolidations for how multi-entity reporting is built.
Questions
Frequently asked questions: Management reports
Can you build a report that matches what my bank wants for a loan renewal?
Yes. We can format the profit and loss and balance sheet to match a lender's covenant reporting requirements once you share the template or the specific line items they ask for.
Do management reports replace what my CPA needs at tax time?
They give your CPA a clean, reconciled starting point, but tax preparation and filing is a separate service handled by a credentialed preparer.
How is a management report different from what QuickBooks generates automatically?
The underlying numbers come from software like QuickBooks Online, but the reconciliation behind them and the written narrative explaining what moved are the parts a default software report does not do.
What does management reports actually include, month to month?
Management reports covers profit and loss by month with prior-period and budget comparison, along with balance sheet with supporting schedules for key accounts. The work runs inside QuickBooks Online, Xero, NetSuite, Sage Intacct, Fathom or Google Sheets, the file stays under your own subscription, and a senior principal reviews the output before it reaches you each period.
What access do you need to start management reports?
View or edit access to QuickBooks Online, Xero, NetSuite, Sage Intacct, Fathom or Google Sheets is enough to begin; nothing about your existing subscription or login changes on our side. Any additional access needed for a specific deliverable, such as a bank portal or receipt inbox, is agreed with you first, and the scope is set out in your engagement letter.
Who actually reads these reports?
Usually the owner or CFO first, then whoever they answer to: a lender, an investor, a board or a franchisor.
Can reports be split by location or department?
Yes, as long as the chart of accounts or the class and location tracking in your software supports that split.
How is management reports priced?
Pricing for management reports depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
What software works with management reports?
Management reports runs inside QuickBooks Online or Xero, whichever you already use. If you are not yet set up in either, we can configure a file in your name so you keep ownership of it once the engagement is under way.
Related services
- Close & reportingKPI dashboardsA small set of metrics that actually run the business, tracked month over month in one place instead of scattered across spreadsheets.
- Close & reportingVariance analysisA closer look at why a number moved: price, volume, timing or a one-off, so a variance on a report turns into an answer instead of a question.
Industries
- Restaurants and multi-entity franchise groupsBookkeeping for restaurant groups and franchise operators running several locations or legal entities at once.
- Real estate and property managementBookkeeping for property owners and managers tracking income, expenses and reserves at the level of each individual property.
- Professional servicesBookkeeping for professional service firms such as engineering, architecture and IT consulting billing clients by project or retainer.
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.