Bookkeeping
Monthly bookkeeping
Ongoing monthly bookkeeping for EU businesses trading in one member state or several: transactions categorised, bank and card accounts reconciled, and reports closed under IFRS for SMEs or your member state's local GAAP, in Xero, QuickBooks Online or the platform you already run.
Bank reconciliation summary
Illustrative client · August 2026
EUR
| Account | Difference | Status | ||
|---|---|---|---|---|
| Operating account··4821 | 184,220.16 | 184,220.16 | 0.00 | Reconciled |
| Reserve account··0937 | 60,000.00 | 60,000.00 | 0.00 | Reconciled |
| Company card··1006 | (12,418.52) | (12,418.52) | 0.00 | Reconciled |
| Card processor clearing | 8,905.40 | 8,905.40 | 0.00 | Reconciled |
| Payroll clearing | 0.00 | 0.00 | 0.00 | Reconciled |
Last weekly runFri, 28 Aug, every account agreed to its statement.
Two open itemsTwo card receipts requested from you, marked on the card account until they arrive.
Illustrative. An example of the document, not a client's figures.
Monthly bookkeeping built for a multi-state market
A business trading inside the EU rarely stays inside one member state's rules for long. Whether you sell from Ireland into Germany or run a single Dutch entity, Finbryn keeps a monthly close that reconciles cleanly and stays consistent with IFRS for SMEs or the local GAAP your accountant or investors expect.
What happens each month
Every bank, card and payment-processor account gets matched line by line to its statement. Transactions are categorised against a chart of accounts built for how the business actually earns money, not a generic template. We close with:
- A profit and loss statement and a balance sheet
- A reconciliation report for every connected account
- A short, plain-language note on anything unusual, such as a large transfer or a vendor billed twice
Software and handoff
We work inside Xero, QuickBooks Online, Exact, Sage or SAP Business One, whichever the business already runs, and you keep the login and the subscription in your own name. If a VAT return, OSS filing or local statutory account is due, the books are handed to your registered local partner in a state ready for filing, not half finished.
When the volume grows
As a business adds a second or third member state, the monthly workload grows faster than the transaction count, because each country can carry its own VAT treatment and reporting quirks. We scale the monthly close to match, without asking you to renegotiate scope every time a new country gets added.
Questions
Frequently asked questions: Monthly bookkeeping
Do we need to switch accounting software to work with you?
No. We work inside whatever you already run, most commonly Xero or QuickBooks Online across EU businesses, and set one up in your name if you have none yet.
What do you need from us each month?
Read-only bank access, receipts for card spend, and short answers to the questions we log against the month's open items.
Will this be enough for our VAT or OSS filing?
The books are kept ready for that filing. The VAT, OSS or IOSS return itself is lodged by your registered local partner or your own registration.
What day of the month does our close land on?
We agree a fixed close date, typically business day five, when the engagement starts, so reports arrive on a predictable schedule rather than drifting month to month depending on how busy that particular period turns out to be.
Can you work from scanned receipts instead of a connected bank feed?
Yes, though a connected bank or card feed speeds reconciliation considerably; scanned receipts and statements still work but add a manual matching step each month that a live feed would otherwise handle automatically. We flag which method your account is running on so expectations stay clear each month.
Do I have to switch accounting software?
No. We work inside your QuickBooks Online or Xero file. If you have no file yet, we set one up in your name so you own it from day one.
What do you need from me each month?
Read-only bank feeds, receipts for card spend, and answers to the questions we log on the open-items list.
What is included in monthly bookkeeping?
Monthly bookkeeping covers transactions sorted into categories against your chart of accounts and bank, card and payment-processor accounts reconciled to statements. The exact scope is agreed and set out in writing before work starts, so you know precisely what is and is not covered before the first deliverable arrives.
How is monthly bookkeeping priced?
Pricing for monthly bookkeeping depends on your transaction volume, the software you use, and how much cleanup is needed before ongoing work starts. Current ranges are published on the pricing page, and your exact fee is confirmed in writing before anything begins.
Related services
- BookkeepingCatch-up and cleanup bookkeepingMonths or years of books brought up to date and reconciled, with a written record of every adjustment, so monthly bookkeeping can start from a clean base.
- BookkeepingBank and credit card reconciliationEvery bank, card and payment-processor account reconciled line by line against its statement, so the balance in your books always matches the balance at the institution.
Industries
Next step
Talk to the team that would run your books
A short call covers your setup, your software and what a first month would look like. You get a written scope and price after it.