Scope sheet
finbryn.com
Accounting
Accounting system setup, policies and procedures
Accounting systems setup from Finbryn writes the policies and procedures manual that makes a US business's books repeatable: who approves what, how the monthly close runs, and how records are coded and kept in QuickBooks Online or Xero. The manual includes a documented approval matrix and a record-retention schedule.
What is included
- An accounting policies and procedures manual covering close, approvals and coding
- A documented approval matrix by spend level and transaction type
- A record-retention schedule set out by document type and period
- A new-hire or new-team onboarding guide for anyone who touches the books
- A monthly close checklist followed the same way every period
- A segregation-of-duties map with compensating controls where full separation is not realistic
- Access and permission settings configured inside your accounting system to match the manual
- An annual review schedule to keep the manual current
The process
- 1.
Observe the current process
We document how the close, approvals and record-keeping actually run today, including informal habits nobody has written down yet.
- 2.
Draft the approval matrix
Spend limits and transaction types are mapped to specific approval authority, in writing, before any other section is built.
- 3.
Draft the close checklist
Every step of the monthly close is written down in the same order it should run every period, removing dependence on memory.
- 4.
Set the record-retention schedule
Each document type gets a retention period and storage location, built to standard tax and lending recordkeeping practice.
- 5.
Review and approve the draft
Each section comes back to you for review before it becomes the standard, so the manual reflects what you actually agree to follow.
- 6.
Implement inside your system
Approval workflows and access controls are configured inside your accounting platform to match what the manual specifies.
- 7.
Schedule an annual review
The manual is revisited on a set schedule so it keeps matching reality as headcount, systems or spend authority change.
Software
QuickBooks Online, Xero, NetSuite, Sage Intacct
Quality control
This is the same standard we hold our own delivery team to, reviewed by a senior reviewer before it reaches you, because a documented process is only worth writing down if the people running it actually follow it.
Pricing
A policies and procedures manual is typically a fixed-scope project priced separately from ongoing bookkeeping or accounting service. Single-entity businesses usually fit a defined project fee confirmed after a scoping call; multi-entity businesses needing detailed segregation-of-duties design move to a Scale-tier custom quote. Related ongoing service starting ranges are published on the rate card at /us/pricing.
Finbryn is a brand of Northlane Solutions Inc., a Delaware corporation.
Reviewed September 2026