Scope sheet
finbryn.com
Accounting
Grant and fund accounting
Grant and fund accounting from Finbryn keeps a US nonprofit's restricted and unrestricted money on separate ledgers in QuickBooks Online or Sage Intacct, so a grant or program fund is spent exactly on its terms. We track spending against the approved budget line by line and format reports to each funder's own requirements.
What is included
- Restricted and unrestricted funds tracked on separate ledgers or classes
- A budget structure matching each grant or restricted fund's approved terms
- Grant spending tracked against the approved budget line by line
- Reports formatted to each specific grantor or funder's requirements
- Release of restrictions recorded when funds are spent on their intended purpose
- Documented, consistent indirect cost allocation across active grants
- A general ledger structured to support Form 990 program-service reporting
- Audit-ready fund records for single-audit or funder-specific review
The process
- 1.
Read the grant agreement
Each grant or restricted fund's approved budget, reporting requirements and spending restrictions are read and translated into an accounting structure.
- 2.
Build the fund structure
Class, location or fund tracking is set up inside your existing chart of accounts, separating restricted and unrestricted money at the point of entry.
- 3.
Code transactions to fund
Every transaction is coded to its fund and grant budget line as it is entered during the regular bookkeeping cycle, not reclassified later.
- 4.
Track spending against budget
Each period, spending is compared against the approved grant budget line by line, and any overrun or unused balance is flagged immediately.
- 5.
Record the release of restriction
When restricted funds are spent on their intended purpose, the release is recorded so net asset classification stays accurate.
- 6.
Deliver funder-specific reports
Reports are produced in each funder's required format directly from the underlying ledger data, alongside your standard financial statements.
Software
QuickBooks Online, Xero, Sage Intacct
Quality control
## Reviewed before it reaches you Every deliverable under accounting services is reviewed by a senior reviewer before it reaches you, on top of the controller-level review built into the service itself.
Pricing
Grant and fund accounting is scoped by the number of active grants and how many distinct funder report formats are needed. A single grant on top of standard bookkeeping typically fits the Growth tier on the published rate card at /us/pricing; multiple concurrent grants with detailed reporting usually move to a Scale-tier custom quote after a scoping call.
Finbryn is a brand of Northlane Solutions Inc., a Delaware corporation.
Reviewed September 2026