Scope sheet
finbryn.com
Bookkeeping
Receipt capture with Dext and Hubdoc
Receipt capture through Dext or Hubdoc pulls bills and receipts out of email, phone photos and uploads, then matches them to the right bank or card transaction automatically. Finbryn sets this up for US businesses so paperwork stops piling up at month end, every expense has documentation attached, and the IRS's digital-record standard for electronic storage is met from day one.
What is included
- Dext or Hubdoc connected to your email, phone and accounting software
- A dedicated forwarding email address and mobile app rollout for your team
- Receipts and bills matched automatically to bank and card transactions
- Source documents attached to every matched transaction
- A weekly review of ambiguous or unmatched items
- A monthly open-items list of transactions still missing documentation
- Missing receipts chased before month end, not after
- Documentation that meets the IRS electronic-storage standard for records
The process
- 1.
Platform selection
We recommend Dext or Hubdoc based on your accounting software, expense volume and the type of documents your team typically submits.
- 2.
Connect email, phone and accounting software
A dedicated forwarding address, the mobile app on team phones, and a direct link to QuickBooks Online or Xero are set up within the first onboarding week.
- 3.
Team rollout
We walk your team through submitting receipts by forwarding or photo, so the new routine replaces the old shoebox or email-folder habit from week one.
- 4.
Automated matching
Extracted receipts and bills match automatically to bank and card transactions, with the source document attached to the resulting entry.
- 5.
Queue review
Ambiguous matches are reviewed and corrected weekly, so nothing gets attached to the wrong transaction and left uncorrected.
- 6.
Month-end open-items chase
Transactions still missing a receipt at close get chased directly with you, rather than carried forward unresolved into the next period.
Software
Dext, Hubdoc, QuickBooks Online, Xero, Bill.com
Quality control
A senior reviewer signs off on the open-items count before the books close, so a missing receipt shows up as a flagged question to you rather than a silent gap that surfaces months later during tax preparation.
Pricing
Setup is included in onboarding for Growth and Scale engagements on our published rate card. See current tiers at finbryn.com/us/pricing; a standalone capture-tool setup without an ongoing engagement is quoted after a short scoping call based on your expense volume.
Finbryn is a brand of Northlane Solutions Inc., a Delaware corporation.
Reviewed September 2026